Protective Clothing and Operational Supplies Rental Services - IFB 26C686002

The California Highway Patrol is seeking bids for rental services of protective clothing and operational supplies at the Rainbow Commercial Vehicle Enforcement Facility Northbound in Temecula, California, under solicitation number 26C686002. The contract will cover a three-year period from November 1, 2026, or upon approval, whichever is later, through November 30, 2029, and includes initial sizing of approximately 400 personnel, resizing for 50 personnel, delivery of uniforms, pickup and delivery of soiled garments, inspections, repairs, and replacement of defective items. All uniforms must be new or like-new, with invisible mending required for repairs, and the contractor must conduct quarterly inventory inspections and submit logs for approval. Performance is required on-site at the facility during normal business hours, with special arrangements for holidays, and all contractor personnel must undergo security clearance, including fingerprint and driver’s license verification, with access subject to CHP’s sole discretion. The contractor is financially liable for lost or damaged items due to negligence, and personnel must adhere to strict conduct standards including prohibitions on drugs, alcohol, and unauthorized use of state property. Award will be made using a Lowest Price Technically Acceptable approach, with no technical merit evaluation beyond ensuring responsiveness and responsibility. The lowest bid after applying allowable preferences will be selected. Preferences include a tiered DVBE incentive of up to 5% or $100,000, whichever is less, and monetary caps of up to $50,000 each for small/micro business, non-small business subcontractor, and nonprofit veteran service agency preferences. Bidders must submit a complete bid package with all required certifications, including DVBE declarations, small business certifications, subcontractor information, and a signed Certification Checklist. A Bid Form and other attachments must be included, with the original bid physically bound and signed in ink. Electronic submissions via email or fax are accepted, but hard copy originals must still be provided. The DVBE participation requirement has been waived for this solicitation. Invoices must be submitted monthly in arrears, manually signed, and sent to the designated CHP invoice contact, with payment processed under STD 205 standards. No FOB terms are specified, and there are no formal contract options—however, budget amendments may be processed to adjust funding without extending the term. All certifications must be issued by the California Department of General Services, and failure to provide proper documentation will disqualify preference claims