This Sources Sought opportunity was posted on March 5, 2009. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Provide Sideline Sports Camp at various bases throughout the US

Closed

F41999-09-Q-0381Federal

Submission Closed03/21/2009, 04:59:59 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Air Force Services Family Member Program is seeking sources to conduct ten Sideline Sports Camps for youth ages 9 to 18 at various Air Force installations across the continental United States. The program focuses on introducing non-traditional sports, such as Ultimate Frisbee, Water Polo, and Badminton, to encourage collaboration, creativity, and lifelong physical activity. The selected contractor must provide all training, labor, supplies, and materials, ensuring that all camps are completed by May 31, 2010. Each camp will consist of five consecutive days of training with two three-hour sessions daily, tailored to different age groups. The government is responsible for advertising, registration, providing facility access, and securing lodging for one contracted employee. The contractor must maintain strict standards of decorum, provide security background checks for all staff, and carry specific liability and workers compensation insurance. Requirements include a proven education program for beginners and the ability to manage logistics across multiple geographical locations. This initial requirement will be issued as a Purchase Order, with the potential for a recurring Non-Appropriated Funds Agreement in the following year based on performance.

General Info

Contract for ten youth non-traditional sports camps at Air Force bases by May 2010.

Agency

N/A

NAICS

611699 - All Other Miscellaneous Schools and Instruction

Place of Performance

Altus, AFB - Oklahoma Nellis AFB - Nevada Edwards AFB - California Randolph AFB - Texas Hurlburt Field - Florida Scott AFB, USA

Set-Aside

NONE

Documents

No documents available

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Timeline

1 update

PhaseClosed

PostedFeb 25

Sources Sought

Notice updatedMar 5

Response deadline changed from Mar 20, 2009 to Mar 21, 2009. The notice description changed.

Response DeadlineMar 21

Deadline has passed

Submission Closed

03/21/2009, 04:59:59 AM UTC

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Organization & Contact Information

AgencyN/A

Contacts2 people available

OfficeN/A

Organization / Agency

N/A

Office AddressN/A

Contacts

Petra E Braswell

contact@example.gov

Jose SaucedaChief, Hospitality and Recreation Branch

contact@example.gov

Full Description

This notice is to find sources for Sideline Sports Camps as described in the below SOW. The requirement will result in a request for quotation with an issuance of a Purchase Order. If the camp receives a positive response, this office may issue a Non-Appropriated Funds Agreement (NPA) next year to make it a recurring service. The times and dates for the camp are worked out with the POC and contractor once the contract is awarded and the camps will have to be completed by May 2010. STATEMENT OF WORK Specialty Camp Sideline Sports 1. Scope The Air Force Services Family Member Program (FMP) endeavors to provide youth with opportunities to enhance their community, job, leisure, physical, and cognitive skills development. The goal of the Sideline Sports camp is to expand and assist youths' understanding of different sports, and an appreciation for those sports as a lifelong skill. Currently Youth Programs offer traditional sports in baseball, basketball and soccer. 2. Camp Objectives 2.1. It shall be the responsibility of the contractor to provide all training, supplies, materials, labor and instruction to meet youth objectives identified below. Additionally, all costs and materials associated with shipment and printing relative to this service shall be the responsibility of the contractor. 2.1.1. Youth: 2.1.1.1. Participants shall be instructed on and demonstrate the ability to successfully participate in a variety of sports to include (but not limited to): 2.1.1.1.1. Ultimate Frisbee 2.1.1.1.2. Water Polo 2.1.1.1.3. Badminton 2.1.1.2. It shall be the responsibility of the Contractor to provide team building activities to support cohesive teamwork within groups. Each participant shall be involved in all aspects of the training/camp. 2.1.1.3. A focal point of the sports camps shall be the introduction of non-traditional sports through exploration and participation. 2.1.1.4. To increase opportunities for youth ages 9 through 18 to experience the joys of collaboration and creativity through non-traditional sports. 2.1.1.5. To support youth program requirements and provide youth with a potential area of interest for a future career/leisure choice. 3. Government Responsibilities for Sideline Sports Camp: 3.1. It shall be the responsibility of the Government to provide the following: 3.1.1. The Government shall be responsible for advertising and processing registration for the specialty camps. 3.1.2. The Government shall facilitate access to the installation by pre-coordinating with local Security Forces to arrange multi-day passes for all necessary Contract employees. 3.1.3. The Government shall ensure support personnel are available and scheduled to supervise youth participants - as necessary. 3.1.4. The Government POC at each installation shall provide the Contractor POC with a participant roster. 3.1.5. The Government POC will procure and ensure lodging is paid for up to one contracted employee from the Sideline Sports Camp contract. 3.1.6. The Government shall provide the Contractor with pertinent contact information for each installation POC. 3.1.7. The Government (installation) shall ensure all materials provided by the contractor are available the week of the training camp. 3.1.8. The Government (installation) will ensure a large open area such as a gym or multipurpose room is available for use the week of the training camp. 4. Contractor Responsibilities for Sideline Sports Camp: 4.1. Contractor shall conduct ten (10) Sideline Sports Camps- for participants ages 9 to 18 - at various Air Force installations throughout the continental United States. See Section 7 of this document for an inclusive list of installations. 4.2. Contractor shall ensure all required supplies and materials are available for youth participants at each independent installation. 4.3. Specialty camps logistical requirements shall be pre-coordinated with an installation POC and include, at minimum: 4.3.1. An Entry Authorization Listing (EAL) for installation access. 4.3.2. EAL processes vary from one location to another - therefore coordination with local Security Forces shall be facilitated by the Government POC. 4.3.3. Contractor development of and Government acceptance of a daily training schedule. 4.3.4. The training/camp location shall be determined and directions to the site inclusive of the shipping address shall be provided. 4.3.5. Logistical coordination shall begin immediately upon receipt of order award and training/camps shall be completed no later than 31 May 2010. 4.3.6. At least three (3) weeks prior to training/camp commencement the Contractor shall contact the Government POC to arrange any revisions to logistical requirements. 4.3.7. The contractor will contact and inform the Government POC of the number of staff to expect for the training/camp. 4.4. Specialty camps shall be scheduled as follows: 4.4.1. Five (5) consecutive days of training/camp shall be offered to youth participants. Unless otherwise coordinated with an installation POC: training/camps shall be conducted during normal operation hours (determined locally) Monday through Friday. 4.4.2. Each training/camp day shall consist of two sessions daily lasting approximately three (3)-hours each. NOTE: 10 - 15 minute breaks may be provided as needed. It is suggested that the morning session be held for Youth ages 9-12 and the afternoon session be held for Youth ages 13-18. 4.4.3. All equipment and training material preparation shall be accomplished prior to actual training/camp times. 5. Desired Contractor Attributes 5.1. Standards of Excellence 5.1.1. With no exception - the contractor shall observe and maintain reasonable standards for behavior and decorum as required for interactions with children. 5.1.2. Contractor shall have on-file an individual security check for all employees - associated with this requirement - conducted by a nationally recognized organization. 5.1.2.1. The aforementioned security check documentation shall be provided to HQ AFSVA/SVPY prior to the commencement of training/camps. 5.1.3. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Clothing shall be appropriate for working with children. 5.1.4. Contractor shall have, at minimum, liability insurance coverage in accordance with the following: 5.1.4.1. Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. 5.1.4.2. General liability. The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Property damage liability insurance shall be required only in special circumstances as determined by the agency. Contractor shall ensure employees are fully trained, knowledgeable and competent to conduct a technology camp. Contractor shall also ensure each employee's teaching techniques are developmentally age appropriate for this requirement. 5.1.5 Contractor shall ensure employees are fully trained, knowledgeable and competent to conduct a Sideline Sports camp. Contractor shall also ensure each employee's teaching techniques are developmentally age appropriate for this requirement. 5.1.6. Contractor shall ensure compliance with the Services Contracts Act of 1965, as amended applies -wage determinations are applicable and available electronically at http://www.wdol.gov. 6. Knowledge, Skills and Abilities 6.1. Contractor shall have an ongoing and proven training and education program that prepares participants with no previous non-traditional sports knowledge to learn basic rules and procedures for each sport. 6.2. Contractor shall have the ability to conduct back-to-back training/camps at different geographical locations. 7. List of Installations 7.1. The following list of Air Force Installations are the training/camp locations. This list is inclusive of all locations encompassed by this requirement and is in no particular order. Altus AFB - Oklahoma Nellis AFB - Nevada Edwards AFB - California Randolph AFB - Texas Hurlburt Field - Florida Scott AFB - Illinois Malmstrom AFB - Montana Tinker AFB - Oklahoma Minot AFB - North Dakota Vandenberg AFB - California