Public Music Performance Programming and Event Coordination Services

The City of Austin is seeking a qualified contractor under solicitation IFQ 7400 HAW1006 to provide public music performance programming and event coordination services for downtown properties associated with the former Green Water Treatment Plant redevelopment project. The selected contractor will be responsible for the end-to-end management of live music events, including identifying and securing local musicians, scheduling performances, arranging production equipment, obtaining necessary permits, and managing all event logistics. Key deliverables include an initial programming plan due seven business days after kickoff, an approved performance schedule, and a marketing and advertising program, with a primary focus on performances scheduled for December 2026. The contractor must collaborate closely with the Austin Financial Services Redevelopment Division and the city's development partner to ensure events do not interfere with local business operations or public streetscapes. Award will be based on a 100-point scoring system evaluating experience and qualifications, music event expertise, local network connections, and budget management capabilities. To be eligible, contractors must demonstrate at least ten years of experience in the Austin music industry and provide evidence of working with at least five distinct musical entities. The contract includes a 30-day payment term and requires strict adherence to the City's Wage Theft Ordinance and Equal Employment Opportunity standards. Additionally, the contractor must certify they do not boycott Israel and are not debarred from federal business. All services must be performed in accordance with City code and specific musician pay rates, such as the minimum of 200 dollars per musician for groups of one to six performers.