Purchase of VMware Software Subscription

The Orange County Sanitation District (OC San) is soliciting bids for the purchase of VMware software subscriptions, requiring bidders to be authorized VMware partners at the time of award. The contract covers the provision of VMware Cloud Foundation licenses and related technical adoption management services, with a performance period spanning from July 28, 2026, through July 27, 2031, for some items. Deliveries will be made F.O.B. destination to OC San’s facilities in Fountain Valley, California, and the contractor bears responsibility for product integrity until formal acceptance. The contract is structured as a firm-fixed-price procurement focused on achieving the lowest price from technically and administratively responsive bidders. Evaluation criteria center solely on responsiveness, responsibility, and cost, with no additional qualitative factors or trade-off analyses considered. The contract imposes a number of local government insurance requirements including cyber liability coverage of at least $1 million per occurrence and professional liability with a mandated extended reporting period. OC San requires contractors to comply with California labor laws, wage reporting, apprenticeship mandates, and the Iran Contracting Act, with associated certifications to be submitted. Intellectual property rights for all deliverables are retained by OC San under a “work made for hire” arrangement. Inspection and acceptance will occur at the delivery destination, with OC San reserving the right to reject nonconforming goods. Administrative requirements include manual, itemized invoicing directed to the OC San accounts payable office. The solicitation is open for electronic submission via the OpenGov portal with a deadline of June 1, 2026. No formal FAR clauses are included, reflecting OC San’s local government procurement framework, which also excludes standard federal socioeconomic program requirements or unique entity identifiers.