Purchasing Card (P-Card) Program Platform & Processing

Gwinnett County Public Schools is seeking a subcontractor to deliver a secure, configurable online platform designed to issue, manage, and reconcile purchasing cards for vendors supporting the district’s operations. The platform must support end-to-end transaction processing including real-time spending controls, customizable usage limits, vendor-specific restrictions, and automated reconciliation capabilities. It must integrate seamlessly with the district’s existing enterprise resource planning system to ensure accurate financial reporting, audit readiness, and streamlined accounting workflows. The solution should be scalable, highly secure, and compliant with all applicable financial and data protection standards to safeguard sensitive procurement data. The platform must enable school district administrators to monitor vendor spending in real time, enforce policy compliance through configurable rules, generate detailed transaction reports, and resolve discrepancies efficiently. The system should provide intuitive dashboards for card issuance, usage analytics, and exception handling, while supporting multi-user access with role-based permissions. Subcontractors are expected to demonstrate proven experience in delivering similar financial technology solutions for public sector entities, with a focus on reliability, ease of integration, and ongoing support. Proposals are due by September 11, 2026, and the contract falls under NAICS code 518210 for data processing and related services, targeting vendors with expertise in financial software systems tailored for educational institutions.