Travel Card Program & Reimbursement System

Gwinnett County Public Schools is seeking a subcontractor to provide a comprehensive travel card solution integrated with expense reporting, automated reconciliation, and real-time policy enforcement for employee travel expenditures. The solution must streamline the entire travel expense lifecycle by enabling seamless card issuance, automatic transaction categorization, real-time compliance checks against institutional travel policies, and direct syncing with accounting systems to eliminate manual reconciliation. The system should support multi-user access, detailed reporting dashboards, fraud detection capabilities, and audit-ready documentation to ensure accountability and regulatory adherence across all travel-related spending. The contract is solicited as a subcontract under NAICS code 518210, with a response deadline of September 11, 2026. The solicitation is posted through the Georgia Department of Administrative Services procurement portal, and while no specific place of performance or point of contact is listed, the system must be fully functional and accessible to employees across all school district locations in Georgia. The emphasis is on automation, transparency, and policy compliance to reduce administrative burden, minimize errors, and enhance financial oversight without requiring significant manual intervention from finance staff.