Purhcase and Install New Furniture for 374 CPTS, Yokota Air Base,Japan

Synopsis: Request for Quotation (RFQ) - Purchase & Install New Office Furniture, MANUFACTURED BY OKAMURA CORPORATION, or equal item stated on the attached "APPENDIX A" for 374 CPTS/FMA, Yokota Air Base, Japan. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. THIS REQUEST DOES NOT COMMIT THE GOVERNMENT TO PAY ANY COSTS INCURRED IN PREPARATION OF YOUR SUBMISSION OR TO ISSUE AN ORDER FOR SUPPLIES AND SERVICES. Quotes are due by 11 August 2017, 16:30 P.M, Japan Standard Time (11 August 2017, 03:30 A.M, Eastern Time) Quotations may be sent via e-mail to contact@example.gov. Email submissions are preferred. SITE ORIENTATION: Site Orientation will be held at Yokota Air Base, from 0930 hrs on 4 August 2017 (Friday). Please submit your request to Mr. Watabe via email at (contact@example.gov) with following information by 3 August 2017, 13:00 P.M. (Japan Standard Time) 1) POC Name, 2) Company Name, 3) Cellar Phone Number 4) E-mail Address INSTRUCTION TO OFFERORS: Please reference provision 52.212-1, Instructions to Offerors, below. All quotations must include the following information: 1. Company's complete mailing and remittance address 2. Discounts for prompt payment- if any 3. Discounts to the Government-if any 4. Warranty Period 5. Quotations must be valid for a period of no less than 60 days. 6. Quotations shall include the contractors Technical Capability as follows: (a) For CLIN 0001, provide a unit price, total amount, and part number. (b)Offerors shall submit a product description in accordance with the evaluation procedures. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Jan 2017) Offeror shall include a completed copy of the provision (See Attachment 2). FAR 52.204-7, System for Award Management, below. All offerors must be registered in System for Award Management (SAM) in order to be considered for award. If you're not registered, please register via www.sam.gov. A. Item Description: Please see APPENDIX A: Salient Characteristics of New Office Furniture Shipping/handling/installation costs must be included in the Contract Line Item Number (CLIN) 0001. B. Delivery Information FOB: Destination Delivery Due Date: 60 days ADC (After Date of Contract) Ship to Address: 374 CPTS/ FMA Unit 5117 POC: SSgt Roll Zachary Bldg. 314 APO AP 96328-5119 DSN 225-6954 or 374 CPTS/ FMA POC: SSgt Roll Zachary Bldg. 314, Yokota Air Base Fussa, Tokyo 197-0001 Japan TEL: 011-81-42-552-56954 or if in-country: +1 (555) 000-0000 ex) 5-6954 C. Closing Date Deadline for receipt of offers: 11 August 2017, 16:30 P.M, Japan Standard Time (11 August 2017, 03:30 A.M, Eastern Time). D. Acquisition Items Potential offerors are to provide a quotation for the purchase outlined in aforementioned items. E. EVALUATION The Government will award a contract resulting from this solicitation to the responsible offeror whose offer confirming to the solicitation will be the most advantageous to the Government, price, and other factors considered. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process: 1. Price 2. Technical Acceptability: Technical Acceptability is achieved when either the offeror provides the exact or equal items with a proof that the products meet the item description stated on the APPENDIX A "Salient Characteristics of the Office Furniture" when submitting an equal item. (i) Initially, offers shall be ranked according to evaluated prices. The price evaluation will document for the offers evaluated the completeness, and reasonableness of the proposed price. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration. (ii) Next, the Government will evaluate the lowest offerors technical information as referenced in paragraph 2 above. Technical Acceptability for all offerors will be rated as acceptable or unacceptable by the government. (iii) If the lowest offeror meets the Government technical acceptability as defined in above paragraph 2, a Purchase Order will be awarded to the lowest offeror with technically acceptable capability. If the lowest offeror fails to meet the Government technical acceptable capability, the Government will then evaluate the next low offeror in the same manner to determine if they meet the technical capability. This process will continue until an offeror is found to meet the Government technical acceptable capability in ascending order of the low price. To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must meet the salient physical, functional, or performance characteristic specified in this solicitation; clearly identify the item by brand name, if any; and make or model number. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and clearly describe any modification the Offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The Contracting Officer will evaluate "equal" products on the basis of information furnished by the Offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the Offeror clearly indicates in its offer that the product being offered is an "equal" product, the Offeror shall provide the brand name product referenced in the solicitation. Attachment No. Title Number of Pages Attachment 1 Price Schedule 1 Attachment 2 Offeror Reps & Certifications 21 APPENDIX* Title Number of Pages APPENDIX A: Item Specs of New Office Furniture 4 APPENDIX B: Floor Plan 1 APPENDIX C: Statement of Work (SOW) 5 * All amended documents supersede original documents. Q&As questionnaires during the site visit conducted on 4 Aug 17: (1) Does "height adjustable standing desk with L-shaped top" mean adjustable standing desk for whole part of the desk, or a part of the desk? Answer: Adjustable in whole desks and part of the desk both are acceptable. It is offerors' descreation. (2) Are there any electronic requirements for installation process? Answer: No, electronic requirements will be fulfilled by another project, therefore the contractor under this furniture project does not need to concern the issue. (3) Shall the contractor install partitions for 2 executive desks for room 141? Answer: No, please do not install partitions for 2 executive desks at room 141. Delivery only. (4) Is only aluminum trimmed partition frame acceptable? How about steel and plastic? Answer: From the perspectives of ruggedness and safety, light and stout partition is the government's requirement. However, steel is also acceptable as long as it is not too much heavy. Plastic is not acceptable. (5) Delivery due date seems to be too tight. Answer: The Government's immediate need and a concurrent construction project are the key factors of determining the due date. Based on the Market Research, the Government confirmed that 60 days ADC is within the range of "practically possible" and a proven commercial standard for local purchases. In an effort to promote competition, the delivery due date has been extended from 45 days ADC to 60 days ADC.