Q702--FY26: On-site Phlebotomy Services | San Juan VAMC - Small Business Set-Aside

The Department of Veterans Affairs is awarding a Small Business Set-Aside contract for on-site phlebotomy services at the San Juan VA Caribbean Healthcare System and associated outpatient clinics across Puerto Rico and the Caribbean region, under solicitation number 36C24826Q0385. The contract is structured as an indefinite-delivery, indefinite-quantity (IDIQ) with a base performance period of one year beginning July 1, 2026, and four additional one-year option periods, extending potential performance through June 30, 2031, subject to government discretion. The procurement is restricted to small businesses as defined by the SBA, with no numerical price data provided in the line items; instead, the contract establishes a $3 million ceiling value and a $2,500 administrative minimum. Service delivery requires phlebotomists to perform venipuncture and specimen collection in compliance with VA regulations, CDC guidelines, OSHA standards, and VA Privacy and Information Security controls, adhering to strict performance metrics including a <1-hour STAT result turnaround, 48–56 patients per shift, and ≤3 deviations in labeling accuracy and customer service per evaluation cycle. Contractors must submit electronic proposals divided into four volumes—General, Technical Capability, Past Performance, and Price—complying with format requirements and submitting via email to the Contracting Officer by the deadline. Technical evaluation prioritizes qualifications, staffing plans, and past performance, with price considered in a trade-off process rather than lowest-price technically acceptable. Key personnel must be identified, with contingency plans required for absences exceeding three days and turnover mitigation assured. Compliance is mandated with VA Cyber Security Awareness, Rules of Behavior, privacy training, and NIST SP 800-16 standards. Invoicing must be electronic through the VA’s EIPP system or X12 EDI, with no WAWF or paper submissions permitted. The contractor is liable for all clinical acts, maintains mandatory insurance coverage including workers’ compensation, general liability, and auto liability, and must comply with federal statutes governing subcontracting, anti-kickback prohibitions, tax certifications, and disclosure obligations under FAR 52.203-18 and 52.203-19 regarding internal confidentiality agreements. Contract administration is overseen by Fernando G. Defillo as Contracting Officer, supported by Josue Rosario as Contracting Officer’s Technical Representative, with payments processed through the VA Financial Services