This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on August 27, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Q999--KC Wheelchair/COT Special Mode Transportation (SMT)Mission Critical (VA-25-00102304)

Closed

36C25526Q0547Federal

Submission Closed09/04/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 485991

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V212--FY27: USVI Medical Mobile Units Base Year

Solicitation # 36C24826Q1032

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AI Contract Overview

The Department of Veterans Affairs, Network Contracting Office 15, is soliciting quotations for Special Mode Transportation services, including ambulatory non-emergent hired car, wheelchair, and COT/litter/stretcher transportation for the Kansas City VA Medical Center. This is an Indefinite Delivery, Indefinite Quantity (IDIQ) five-year contract with a total ceiling of 19 million dollars and a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract utilizes a firm-fixed-price structure where individual bulk-funded task orders are issued for periods not exceeding twelve months, with an anticipated annual value of approximately 3.8 million dollars. Performance is centered within a 40-mile driving distance of the VAMC, with specific pricing methodologies based on a 40-mile base-rate threshold and mileage calculated via Bing Maps Quickest Route. Key requirements include a 30-day post-award mobilization period for staging vehicles, equipment, and personnel. Vehicles must accommodate at least three wheelchair passengers, feature 4-point restraints, and maintain direct communication with VAMC staff. The contractor must adhere to strict HIPAA compliance, sign a Business Associate Agreement, and maintain annual safety inspections and certifications. Under Amendment 0002, the government clarified that bariatric transportation is not separately compensable and provided updated guidance on waiting-time pricing and fuel economic price adjustments. Quotations must be submitted in two severable parts, consisting of a price response and a non-price technical narrative, by the extended deadline of September 4, 2026, at 3:00 PM Central Time. Award will be based on the most advantageous offer considering both price and other factors.

General Info

VA seeks wheelchair and COT transportation services in Kansas City for SDVOSB firms.

Agency

Department Of Veterans Affairs → 255-NETWORK Contract Office 15 (36C255)

NAICS

485991 - Special Needs Transportation

Place of Performance

Kansas City Kansas City VA Medical Center, Kansas City, KS, 64128-2226

Set-Aside

SDVOSBC

Documents

36C25526Q0547 RFQ - KC Wheelchair/COT Special Mode Transportation

3 pages · rfq

High

Amendment 0001 to RFQ 36C25526Q0547 - Questions and Responses Extension

5 pages · amendment

High

Amendment P00002 to RFQ 36C25526Q0547

109 pages · amendment

High

Checklist for Offerors - Required Documents

2 pages · checklist

High

RFQ 36C25526Q0547 Special Mode Transportation Services

81 pages · rfq

High

RFQ 36C25526Q0547 Special Needs Transportation Services

84 pages · rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

PostedJul 29

Combined Synopsis

Notice updatedJul 30

The notice description changed.

Deadline changedAug 11

Response deadline changed from Aug 12, 2026 to Aug 18, 2026.

Notice updatedAug 27

Response deadline changed from Aug 18, 2026 to Sep 4, 2026. The notice description changed.

Response DeadlineSep 4

Deadline has passed

Submission Closed

09/04/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 255-NETWORK Contract Office 15 (36C255)

Contacts1 person available

OfficeLEAVENWORTH, KS, 66048, USA

Organization / AgencyDepartment Of Veterans Affairs → 255-NETWORK Contract Office 15 (36C255)

Office AddressLEAVENWORTH, KS, 66048, USA

Contacts

Michael P. MurphyContracting Officer

contact@example.gov

+1 (555) 000-0000

Full Description

The Department of Veterans Affairs, Network Contracting Office 15, has issued Amendment 0002 to Solicitation 36C25526Q0547, Special Mode Transportation Services for the Kansas City VA Medical Center.

This amendment provides consolidated Government responses to questions received and revises portions of the solicitation to clarify the requirements, pricing, evaluation, documentation, insurance, mileage, waiting-time, COT/litter/stretcher transportation, and ordering provisions.

The amendment includes, among other revisions:

Clarification of the firm-fixed-price requirements-contract structure and ordering provisions.
Revised mileage methodology using Bing Maps “Quickest Route” and clarification of the 40-mile base-rate threshold and mileage payment calculation.
Clarification of waiting-time pricing, approval, grace-period, and invoice requirements.
Clarification of COT/litter/stretcher transportation requirements, including required vehicle/equipment, training, securement, and staffing requirements.
Clarification of the 30-day post-award mobilization period and the timing of quotation, pre-award, and pre-performance documentation.
Reconciliation of insurance requirements.
Revision of evaluation procedures and quotation-submission instructions.
Clarification of the applicability of the fuel economic price adjustment.
Clarification that bariatric transportation is not separately required or compensable under this solicitation.

Offerors are responsible for reviewing the complete amendment and all attached documents. In the event of any inconsistency between the original solicitation and Amendment 0002, Amendment 0002 controls.

The quotation due date is extended to 9/4/2026 at 1500 Central Time.

All quotations must acknowledge receipt of Amendment 0002. Failure to acknowledge the amendment may render a quotation ineligible for award.

Questions concerning this amendment shall be submitted via email to Michael P. Murphy, Contracting Officer, at michael.murphy7@va.gov Include “36C25526Q0547 Transportation” in the subject line of all correspondence.