Quarterly Mailer 25/26 Pierce College Possibilities

The contract involves providing comprehensive printing, sorting, and delivery services for approximately 256,700 copies of the Pierce College Possibilities Quarterly Mailer across three issues in Winter, Spring, and Summer 2026, with potential extension into the following year. The scope includes producing a 24-page newsprint publication, bundling copies in specified quantities for on-campus distribution and mailing, and delivering to designated locations including Pierce College Puyallup, a mailing service in Tacoma, or directly to USPS, depending on award specifics. Vendors are required to specify production and delivery timelines, with the contract emphasizing strict adherence to delivery schedules, packaging, and documentation standards, including detailed bundle and skid reporting for USPS shipments. Pricing must be firm for 30 days, with separate pricing for printing and mailing services, and all goods are to be shipped FOB Destination unless otherwise authorized, with the contractor bearing risk until delivery. The procurement process is conducted via an informal RFQ, with evaluation based primarily on price, production and delivery time, compliance with specifications, proximity, and vendor qualifications, including the ability to meet reporting requirements. The award may be made to multiple vendors, and the contract includes options for extension and amendments only through mutual written agreement. The contractual clauses incorporate comprehensive legal and compliance provisions, referencing federal, state, and local laws, including Washington statutes, with specific clauses on nondiscrimination, debarment, confidentiality, and record maintenance. Payment terms are Net-30, with no advance payments allowed, and invoices must include the order number and be processed after goods are received and accepted. The contract also stipulates detailed packaging, labeling, and shipping instructions, requiring bundles of 50 or 100, skid packing, and detailed delivery reporting, with risk of loss remaining with the contractor until delivery. Supporting documents include printing specifications, a W-9 tax form, and bid submission in PDF format via email, with no additional exhibits or appendices explicitly referenced. The solicitation, CP-640, was posted on September 12, 2025, with bids due by September 22, 2025, and the procurement managed by Pierce College District, with Jafet Francisco serving as the primary contact. The contract emphasizes compliance, confidentiality, and legal obligations, with provisions for contract extension, amendments, and conflict of interest management, all governed by the specified terms and conditions.