(Quote) Comprehensive Communication and Educational Support for upcoming T-SPLOST

Henry County is soliciting quotes under solicitation number 31-26 for comprehensive communication and educational support services related to the November 2026 T-SPLOST referendum. The contract requires vendors to develop and implement a public education campaign aimed at increasing community awareness and engagement concerning the T-SPLOST program, its purpose, project selection, and participation opportunities. Key tasks include strategic messaging development, facilitation of in-person and virtual public meetings, creation and dissemination of educational materials such as brochures and digital content, management of social media communication channels, and systematic reporting of outreach activities. The contract performance period begins with plan development no later than March 16, 2026, and continues through December 2026, with a mandatory public outreach event scheduled for March 24, 2026, at the Locust Grove Event Center. The solicitation emphasizes compliance with the Georgia Security and Immigration Compliance Act requiring use of the E-Verify system for all employees and subcontractors, along with submission of affidavits confirming compliance. Henry County extends a 5% price preference to qualified local vendors with a physical presence in the county, current occupational tax certificates, and demonstrated tax compliance, although this preference excludes bids exceeding $100,000. The Supplier Inclusion Program encourages participation from small businesses, veteran-owned, disadvantaged business enterprises (DBE), and female-owned firms, with self-certification of status. Vendors must submit all quotes electronically via the County’s eProcurement Portal by February 27, 2026, at 3:00 PM, with no late submissions accepted. Pricing must be firm for 60 days and quoted FOB destination (Henry County). While formal evaluation criteria and contract type are not explicitly stated, awards appear to be determined largely based on price and compliance, with local preference and inclusion practices influencing selection. The contract administration is managed by the Henry County Purchasing Department, with Susan Harris as the primary point of contact. No detailed pricing, option clauses, or federal acquisition clauses are included, underscoring a locally governed procurement designed to enhance public awareness and participation in the county’s transportation initiative.