R -- Contract Planner/Estimator

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. The following identifies the functional requirements which meet the government?s requirements. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The incorporated document and provisions and clauses are those in effect through Federal Acquisition Circular 2005-16. Solicitation Number HSCG33-08-Q-SRE92is issued as a request for proposal (RFP). This action is set-aside for small business. The associated North American Industry Classification System Code is 541330 with the small business standard is $4.5. A. Scope: Planner/Estimator Services Integrated Support Command (ISC) Seattle 1. Objectives To obtain quality and timely planner estimator services in order to supplement the existing ISC Seattle Engineering Division workforce and to satisfy customer's needs. 2. Contract Type This will be a firm fixed price (FFP) non-personal service requirements contract and will contain a unit price, with the unit price defined as one service hour of services. 3. Period of Performance and Level of Effort a. Time Period. The government anticipates a need for 1040 hours of work from on or about February 1, 2008 through July 31, 2008. Based on the contractor providing 8 productive hours per day this would involve 130 working days of performance. However, consistent with the availability of in-house personnel and customer needs the government may end up requiring less than the full 1040 productive hours of work. b. Level of Effort. The government need is to obtain services that supplement the existing workforce. The anticipated weekly level of effort is approximately 40 service hours per week. Therefore, the government anticipates that the contractor could provide this service with one qualified individual working full-time for the contractor providing services at ISC Seattle, CA. 4. Place of Performance The primary place of performance is Seattle, WA. The government provided office would be located in ISC Seattle Engineering Division, which is located at Pier 36, Building 3, 1519 Alaskan Way South, Seattle, WA. Some work may require traveling to project sites located in the local Seattle area. Transportation will be provided if necessary. 5. Scope a. Performance. Independently, and not as an employee or agent of the government, provide timely and quality planner estimating services. These services include the following: (1) Develop scopes of work, detailed job plans, material/equipment specifications and cost time estimates for maintenance and repair work in the carpentry, painting, masonry and other structural areas for execution by the in-house work force or by contract. (2) As needed coordinate with customers, and visit the work site to identify work requirements. (3) Develop step-by-step plans for accomplishing projects by determining materials and labor needed to complete the project. (4) Prepare estimates (using R.S. Means), sketches and bills of materials and specifications in enough detail for a tradesman to do the work requested by in-house or by contract. (5) Monitor the progress of on-going projects, visit job sites of on-going projects, and respond to questions and problems that arise. b. Qualifications. Contractor employed planning estimating personnel shall meet the following minimum qualifications: Knowledge of maintenance and construction practices; knowledge of relationships between building trades; knowledge of applicable building codes; ability to estimate material and labor costs using R.S. Means; skill in the preparation of shop drawing and specification using AutoCAD, ArchiCAD; knowledge of pertinent safety and environmental regulations; ability to read, understand, and interpret engineering drawings and specification; ability to establish and maintain effective working relationships with all levels of military personnel and customers; ability to climb ladders, stairs, and scaffolding to make necessary inspections; possession of a valid driver's license. c. Security Classification. None required. 6. Deliverables/Delivery Schedule No deliverables other than those work products identified in paragraph 5a above. Delivery time will be established on a case-by-case basis. 7. Government Furnished Equipment (GFE) The government will provide a work area, supplies, equipment, and related materials required for contract performance. As such GFE is to be used only for performance of work included in this contract. The government will provide all personal protective equipment with the exception of prescription safety glasses and safety shoes or boots. 8. Post-Award Administration. a. Government Technical Representative. Although contractor provided planning estimating personnel will interact with a variety of Engineering Personnel and customers, the following Government individual will serve as the primary local government POC: LCDR Peter Carroll, Phone Number (206) 217-?6452. b. Progress/compliance/acceptance. Planner estimator personnel provided by the contractor will be expected to keep the government apprised of the progress of their work and will need to participate in scheduled and unscheduled meeting on a regular basis. Weekly written status reports or updates are required. Work performance, reports submitted, and other deliverables provided under this contract will be reviewed, inspected, and accepted at the installation level by local government personnel. c. Quality Assurance. The contractor will-not be required to provide quality assurance personnel above and beyond the contractor provided personnel performing the planning estimating work. However, the contractor provided personnel performing planning estimating work should have sufficient character traits, skills, and experience that they are able to perform quality services with minimal errors and omissions. 9. Other Pertinent Information or Special Considerations a. Conflict of Interest. IAW FAR 9.501 the contractor awarded this work will not be able to compete or perform construction projects developed under this contract. b. Contractor Travel. The contractor personnel may have to perform travel off the installation. Government transportation will be provided. c. Conduct/Performance. The contractor is required for ensuring that any contractor employees providing services under 'this contract conduct themselves and perform services in a professional, safe and responsible manner and that all times they behave, act, and perform in a manner reflecting credit upon the Coast Guard. d. Consistent with Homeland Security Acquisition Regulation (I-ISAR, 3052.237~70, Qualification of Contractor Employees, the Contractor shall conduct, and document, an employee suitability investigation on the employee assigned to this contract. The Contractor shall complete HSIF Form 3237, Contractor Personnel Access Application, for each employee before starting work on this contract. This information must be provided to the Contracting Officer at least 48 hours prior to any employee performing under this contract. The contractor shall not employ any person for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the Government installation and its population. This identification will not excuse the Contractor from performing the requirements. e. Work Hours; Core working hours are from 0700 to 1530. On occasions, work schedule may require adjustment to accommodate customer requirements and/or potential contractors/bidders job site visits. f. After-hour response. Contractor personnel may be required to respond to projects during other than normal duty hours. In these instances, there is no provision for on call pay: however a minimum of two hours overtime pay will be paid when the hours worked are not immediately prior to the start of the work day or continuous at the end of the work day. Contractor personnel will be considered on duty from the time they report to their place of work ready, willing and able to begin work at the specified time directed. 10. Accounting and Appropriation Data Accounting and appropriation date will be provided on the order. Contractors must have valid DUNS number, and be registered with CCR (Central Contractor Registration) www.ccr.gov. The following Federal Acquisition Regulation (FAR), and Homeland Security Acquisition Regulation (HSAR) provisions and clauses apply: FAR 52.212-1 Instructions to Offerors-Commercial Items (Jan 2006), FAR 52.212-2 Evaluation-Commercial Items (Jan 1999) award will be made to the offeror proposing the best value to the Government considering price, delivery, and past performance, and quality. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (November 2006). These certifications must be included with proposal and can be assessed and downloaded via FEDBIZOPS with this RFP. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, The contractor shall comply with following clauses, as indicated within the respected sections of paragraph b of this provision: (14) 52.222-3, Convict labor; (16) 52.222-19 Child Labor; (17) 52.222-21, Prohibition of Segregated Facilities; (18) 52.222-35 Equal Opportunity; (19) 52.222-36, Affirmative Action for Workers with Disabilities; (20) 52.222-39, Employment Reports on Special Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, and (31) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.217-9, Option To Extend Term of the Contract; 52.217-8, Option To Extend Services; 52.204-2, Security Requirements; 52.219-14, Limitations on Subcontracting; 52.252-2 Clauses Incorporated by Reference; The following Department of Homeland Security Clauses: HSAR Clause 3052.209-70 Prohibition on Contracts with Expatriates; HSAR Clause 3052.215-70, Key Personnel or Facilities; HSAR Clause 3052.242-71, Dissemination of Contract Information; HSAR Clause 3052.242-72, Contracting Officers Technical Representative; HSAR Clause 3052.237-71, Information Technology Systems Access for Contractors; HSAR Clause 3052.237-70, Qualifications of Contract Employees. The full text of these provisions and clauses may be accessed electronically at http://www.arnet.gov/far (FAR Clauses) and http://farsite.hill.af.mil.vfhsar1.htm (HSAR clauses) The Government intends to make a single award to the responsive and responsible firm whose proposal is most advantageous to the Government, price and non-price related factors considered. Proposal is to include a Management Plan. The Plan should be simple, easy to read and clearly describes contractor responsibilities, any proposed subcontracting arrangements and communication and coordination plans with the Government. Price: The price proposal shall include the following: Fully burdened on-site hourly rates for proposed labor category for the period of performance. Proposals may be submitted on company letterhead stationary and must include the required information: Fully burdened on-site hourly rates for the proposed labor category for the period of performance. Department of Labor Wage Determination No: 2005-2563 is incorporated into this solicitation. All proposals are due no later than January 24, 2008. All proposals are due no later than 2:00pm, local Seattle, Washington time, January 24th , 2008. All proposals to be e-mailed to Ms. Deborah Cefaratti at contact@example.gov. No faxes will be accepted.