R -- SAF/IG Conference Support FY08

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Air Force requires facilities where this Installation IG training can take place for FY 08 (1 Oct 07 to 30 Sep 08). This IG training is an on-going requirement--FY08 (base year) plus four option year periods (include increase rate per year). The audience will consist of approximately 50 IGQ personnel from Air Force installations worldwide and will include Igs from Joint and Major Commands and Air National Guard Wings. Due to the nature and sensitivity of the subject matter, the conference facility must be located in a safe and secure areas that is remote from other conference facilities/non conference participants. Further, 24-hour security must be available to provide access control, roving patrol, and emergency communications. The conference facility must be available on the following dates: 22-26 Oct 07, 28 Jan ? 1 Feb 08, 17-21 Mar 08, 16-20- Jun 08, 21-25 Jul 08, 18-22 Aug 08, and for the Worldwide Training Conference, 6-8 May 08. In addition to the above dates, request the flexibility to add one class date during the month of April or September. The facility must provide a complete meeting package, to include:Installation Inspector General Training Course (IIGTC): General Assembly Classroom capable of seating approximately 50 students and 10 training personnel to include an audiovisual package (A/V) for multimedia presentations (i.e. video/data projection equipment to include LCD computer projector with wireless remote and associated computer hardware/software; VHS recorder and associated monitor; two wireless microphones and an 8-channel microphone mixer; large projection screen; easel, whiteboard, and a lectern). Three (3) seminar breakout rooms for small group presentations are required. Each room is to be setup with desks and chairs for approximately 20 students, one T-1 (broadband internet connection) and a standard A/V package for mulitmedia presentations (projection screens, easels, whiteboards, tack boards for supporting various graphic media, lectern, and three (3) task tables). One breakout room for two (2) days only for setup with desks and chairs for 18 students and an instructor table with video/data projection equipment to include LCD computer projector with wireless remote and associated computer hardware/software. Each station, to include the instructor table, will include a T-1 (broadband internet connection) and power strip to support 19 laptop computers. A separate training support office with a high-speed copier, one metered phone line, four (4) T-1 (broadband internet connections) lines to meet training communications requirements, whiteboard and easel. On-site media support services to set-up, operate, trouble-shoot A/V and information technology equipment as required. Storage of course materials on-site and acceptance of course materials delivered to site. On-site lodging (single occupancy) and meals (3 buffet meals per person per day) for approximately 50 attendees. Access to fitness and recreation center. Individuals will pay overnight room/meal charges and other charges will be via direct billing to the Air Force. Ground transportation to/from the airport on the Sunday before class start and the following Friday and/or Saturday at class completion. Complimentary parking. Worldwide Training Conference: This Statement of Work serves the purpose of defining requirements to be met in supporting the Secretary of the Air Force, Office of the Inspector General, Complaints Resolution Directorate (SAF/IGQ), FY08 (base year) plus four option year periods (include increase rate per year),Worldwide Training Conference. These requirements will enable the offeror and SAF/IGQ to negotiate a fair price for the deliverables and services to be provided. On 6-8 May 2008, SAF/IGQ will host its worldwide training conference. The purpose of this conference is continuing education and training, with a focus on improving interaction between our field Inspectors General (IG) and key organizations at the Air Staff and Department of Defense. The audience will consist of approximately 300 IGQ personnel from Air Force installations worldwide and will include representatives from Joint and Major Commands and Air National Guard wings. This conference is an opportunity for attendees to hear any recent changes in policies and processes first-hand, with a special emphasis on how such changes may affect their roles in the IG complaint resolution process. Due to the nature and sensitivity of the subject matter, the conference facility must be located in a safe and secure area that is remote from other conference facilities/non-conference participants. Further, 24-hour security must be available to provide access control, roving patrol and emergency communications. The conference facility must be available on 5?8 May 2008. Additionally, a major international airport must be accessible within a 30-mile radius. The conference facility must provide a complete meeting package, to include, at minimum, the following: Auditorium capable of comfortably seating 300 attendees classroom style. Set up on 5 May ending on 8 May 2008. Include an audiovisual package (A/V) for multimedia presentations (i.e., video/data projection equipment to include LCD computer projector with wireless remote and associated computer hardware/software; VHS recorder and associated monitor; at least six (6) wireless microphones (two (2) of which must be lapel microphones) and an 8-channel microphone mixer; and a lectern with microphone. Eight (8) seminar breakout rooms for small group presentations are required. Set-up will be 5 May, ending on 8 May 2008. Each room is to be set-up classroom style for approximately 40 attendees and a standard A/V package for multimedia presentations to include one (1) computer lab (forum room) with 2 projection screens, 2 computer projectors, and twenty-five (25) T-1 data lines, two (2) wireless microphones; easel, whiteboard, tack boards for supporting various graphic media, and a lectern). One (1) Computer lab and 7 Breakout Rooms A separate support office to be used as a command center with a high-speed copier, fax, fax line, desktop computer with a laser printer, printer switch box and cables for three (3) other laptops to connect to the laser printer, two (2) phone lines with desk top phones for incoming/outgoing calls and two (2) T-1 data line to split into at least four (4) connections to meet conference communications requirements. 280 name badges. A separate room located near the auditorium for speaker preparation and distinguished visitors with daily coffee/water station for the visiting guests, one (1) phone line, a table with eight (8) chairs, coat rack, couch, coffee table, two (2) task tables, and a whiteboard. On-site media support services to set-up, operate, trouble-shoot A/V and information technology equipment as required. Pre-event storage of course materials on-site and acceptance of course materials delivered to site. Four (4) internal headsets and five (5) NEXTELs to allow real-time communication between main auditorium, AV Room, Green Room and Administrative Office. Daily morning banquet service to provide light refreshments in main auditorium (i.e., coffee, tea, water and snacks). On-site lodging (single occupancy) and meals (3 buffet meals per person per day) for approximately 300 attendees. Access to fitness and recreation center. Individuals will pay overnight room/meal charges, other charges will be paid via direct billing to the Air Force. All registered members will receive express check-out billing statements that reflect $0 balance, prior to check-out. Ground transportation to/from the airport on the Monday before conference start and the following Thursday and/or Friday at conference completion. Complimentary parking. Lastly, a major international airport must be accessible within a 30-mile radius. The Standard Industrial Code (SIC) is 7011. The North American Industry Classification System (NAICS) Code is 721110 with a size standard of $6.5M. All responses will be considered. Oral quotes are not acceptable. Anticipated award date will be on or around 26 September 2007. Interested offerors shall complete the following Schedule: CLIN NO.ITEM QTY UNIT AMOUNT TOTAL AMOUNT 0001 SAF/IG Training Conference (6) SESSIONS $ $ ,0002 SAF/IG Worldwide Conference(1) SESSIONS $ $ ,1001 SAF/IG Training Conference (6) SESSIONS $ $ ,1002 SAF/IG Worldwide Conference(1) SESSIONS $ $ ,2001 SAF/IG Training Conference (6) SESSIONS $ $ ,2002 SAF/IG Worldwide Conference(1) SESSIONS $ $ ,3001 SAF/IG Training Conference (6) SESSIONS $ $ ,3002 SAF/IG Worldwide Conference(1) SESSIONS $ $ ,4001 SAF/IG Training Conference (6) SESSIONS $ $ ,4002 SAF/IG Worldwide Conference(1) SESSIONS $ $ Grand Total: $ Only electronic responses shall be accepted via email, or fax (202.767.7894). Responses to this notice are due NLT 2:00 p.m. (EST), 24 Sept 2007. The government intends to make a single award to the lowest priced, technically acceptable offeror. Point of contact for this notice is Mr. Chris Jones AFDW/A7KS, 110 Luke Ave, Bdlg 5681 Rm 250, Bolling AFB, DC 20032, Chris.Jones@bolling.af.mil.