R26-281 - Engineering Design Services for the South Kent Baseball Diamond Complex

The Municipality of Chatham-Kent is soliciting proposals for professional engineering design services to create a tender-ready package for the South Kent Baseball Diamond Complex located at 9267 Allison Line and 9217 Middle Line near Blenheim. The scope of work includes the detailed design of four stadium-style baseball and softball diamonds featuring dugouts, bullpen cages, and bleacher seating. Additional infrastructure requirements encompass a dedicated parking lot compliant with municipal zoning by-laws, sports and parking lot lighting, playground and picnic areas, and site landscaping. The project also requires comprehensive site servicing, including potable water, fire protection, irrigation, a dedicated on-site septic bed for sanitary servicing, and a stormwater management facility designed according to Ministry of Environment guidelines. Furthermore, the consultant must design traffic signals and intersection improvements at Communication Road and Allison Line, extend sidewalks, and coordinate the partial enclosure of the Wetherford Drain in accordance with the Municipal Drainage Act. The procurement process utilizes a two-envelope system where technical proposals and financial fee schedules must be submitted as separate PDF files via the municipality's electronic bidding portal by October 30, 2026. Award decisions will be based on a best value determination after evaluating mandatory requirements and weighted criteria. The project is designated as a priority, requiring the successful respondent to provide an expedited delivery schedule with a 90 percent design package due by August 2027. Design progress will be monitored through preliminary, 60 percent, 90 percent, and 100 percent review milestones, with monthly invoicing based on reported percent completion. The selected firm must provide a WSIB certificate of good standing and adhere to all municipal standards and regulatory legislation.