R699--On-Site Document Shredding Services

The contract awards on-site document shredding services to the Department of Veterans Affairs, Veterans Benefits Administration, at its Chicago Regional Office located at 2122 W. Taylor St., Chicago, IL 60612. The requirement calls for comprehensive commercial document destruction services using secured vehicles and secure 96-gallon bins, with all materials shredded on-site using cross-cut or double-cut methods in compliance with VA Directive 6371, followed by final disposition of the shredded material. The contractor must be NAID certified, bonded, and insured, and all personnel must undergo background investigations consistent with VA’s risk and sensitivity requirements. Strict data protection protocols are mandated, including prohibitions on retaining, using, selling, or disseminating any VA data subject to the Privacy Act, with VA retaining unlimited ownership of all data and deliverables. Contract personnel must sign the VA Information Security Rule of Behavior and comply with all requirements related to data segregation, encryption, and media sanitization, with audits by VA, OIG, or GAO expressly reserved. The contract has a base period of performance of 12 months beginning July 15, 2026, and includes four one-year pre-priced option periods extending through July 14, 2031. Services are provided on a monthly basis with an estimated 24 bins per month and invoicing submitted quarterly in arrears via the TUNGSTEN (OB10) electronic invoice system under the FSC e-INVOICE program, requiring precise matching of line-item details including CLIN, quantity, and period of performance. Payment is governed by the Prompt Payment Act. Offers must be submitted via email to Raymond.Tracey@va.gov by June 29, 2026, with a strict 5 MB size limit per email and specific labeling requirements. Evaluation is based on a pass/fail gate for technical experience and past performance, with price assessed for reasonableness, and award made on a best value basis. The solicitation is unrestricted, uses SF-1449, and is assigned NAICS code 561990. Offerors must provide SAM UEI and CAGE codes, and those claiming SDVOSB and VOSB status must be certified in the SBA database at time of submission and award, with non-veteran offerors receiving consideration for including certified veteran subcontractors. All security and compliance requirements flow down to subcontractors, and deviations apply to key FAR clauses including 5