Rad Onc Exterior Renovation

AD ID#2128183 Stony Brook University Hospital intends to make an award for the above noted commodity, product and/or service. A sealed RFQ (Request for Qualifications) will be held. If you are interested in providing qualifications for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice. The main features of the work to be done under the Contract, in accordance with the Contract Documents shall include, but not be limited to the following: Stony Brook University Hospital is soliciting proposals from qualified professional engineering and consulting firms to provide comprehensive forensic investigation, design, and engineering services related to infrastructure improvements surrounding the Radiation Oncology entrance. The firms will need to provide Architectural, MEP, Civil and Structural Engineering Services via Request for Qualifications solicitation following NYS Construction-Related Consultant Contracting Procedures 7555 https://www.suny.edu/sunypp/documents.cfm?doc id=431 The entrance to the Radiation Oncology facility, along with the surrounding areas, has experienced progressive deterioration, which is suspected to be associated with inadequate site drainage. Observed conditions include exterior: wall damage, cracking staircases, and water pooling on the roof. A comprehensive evaluation and remediation plan are required to address these issues and prevent further structural degradation. As part of this initiative, the project will require remediation of potential structural damage to exterior walls, pedestrian walkways, staircases, and roofing systems, as well as correction of critical site drainage issues. Observations have shown that deterioration across building envelopes may be attributable to moisture infiltration, aging infrastructure, and/or improper drainage conditions. The scope of remediation will include restoring compromised wall systems, replacing the damaged roof if necessary, and implementing enhanced site grading and stormwater management solutions to protect the structural integrity and ensure the long-term performance of these facilities. In addition to the remediation efforts, improvements to the entrance of the Radiation Oncology facility must also enhance functionality, aesthetics, and accessibility. The selected firm will handle conducting a detailed forensic assessment to figure out the root causes of the observed damage, evaluating the extent and severity of any structural and/or water ­related deterioration, and developing recommendations for immediate stabilization, permanent remediation, and long-term preventive strategies. In addition, the selected firm, if SBUH elects, should be able to provide design services for the entrance to Radiation Oncology, which will include replacing the canopy and enhancing the overall look. The main features of the work shall include, but not be limited to the following: • Review of existing documentation, including as-built drawings, previous repair records, and maintenance logs.• Visual inspections and condition assessments.• Non-destructive and destructive testing (as necessary).• Structural evaluations by licensed professional engineers.• Waterproofing and drainage system evaluations.• Identification of contributing environmental and construction factors.• Preparation of a comprehensive root cause analysis report, including prioritized recommendations and budgetary cost estimates for remediation.• Design development services for recommended repairs, including a new canopy.• Landscape Architecture services.• Preparation of construction documents, if required. Services to be provided include, but are not limited to:  • New site-related design work• Topographic Survey• Infrastructure repair and upgrades, and utility improvements• Structural design for retaining walls.• Landscaping design where applicable• Civil engineering services, including drainage and grading design.   Complete sets of Contract Documents for RFQ may be obtained free of charge from Omar Santiago, Stony Brook University Hospital Purchasing, at contact@example.gov . Documents will only be provided to interested firms electronically via e-mail for this project.  This will allow for inclusion on the Project’s Plan Holders List and direct receipt of any Addenda and/or Clarifications that may be issued.  RFQ’s submitted by firms who have obtained forms in any other manner will be considered informal. TimeLine: RFI's (Request for Information - Technical Questions) All interested firms’ questions must be submitted in writing, citing the particular RFQ page, section and paragraph number where applicable to contact@example.gov by November 14th, 2025, by 4:00pm.  Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the firm’s response to this RFQ.   RFI Responses - Copies of all relevant questions, with official responses, will be provided in writing to all interested firms who have requested this RFQ by November 21st, 2025, or as soon thereafter as possible.  Only written answers are official. Submission of RFQ – RFQ’s must be sealed, one (1) with all original signatures marked ORIGINAL and five (5) copies submitted in accordance with the instructions contained in this RFQ.   RFQ’s, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed package: Stony Brook University Hospital Purchasing Attn: Omar Santiago 2000 Ocean Avenue Suite 1 Ronkonkoma, NY  11779. Rad Onc Exterior Renovation RFQ 25/26-038 Due December 5th @ 11:00 AM RFQ Opening:  Qualifications will be opened and read aloud December 5th, 2025, at Stony Brook University Hospital Purchasing 2000 Ocean Ave. Main Conference Room 11:00 AM. Estimated time frame for design: Final construction documents are required three (3) years and six (6) months (calendar days) following the issuance of a purchase order. Consultant Minimum Qualifications Minimum of five (5) years’ experience completing projects within a hospital of similar size with associated rules and regulations. Work portfolio to be included in RFQ package. Interested firms must supply at least three references from similar clients that they have successfully completed in the last five years. Must have experience with LEED/sustainable design. Principal must be a NYS licensed architect. Provide a list of staff members, titles and credentials. Must be familiar with the Certificate of Need (CON) documents utilized by Stony Brook Medicine representatives. Stony Brook Medicine (SBM) is committed to follow the Hospital's leadership mandate to implements sustainable and/or energy conserving products / building materials that would be required to achieve a minimum of LEED Silver status.  LEED certification may or may not be applied for, but the required documentation should be appropriately available upon the request of SBM. Therefore, procured products shall meet the established sustainable standards consistent to their restrictive industries such as Green Guard, FloorScore for flooring products, BIFMA for Business and Institutional furniture, CertiPUR-US for products containing foam material, etc.  All vendor estimates, proposals, quotes must be accompanied with the appropriate reference to the respective certifying agency and or the products within the design that meet these standards. N.Y. State Finance Law §139-l Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law §201-g. N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevent policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers, can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers. Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification. The certification required above can be found on Exhibit’s E and H which bidder must submit with this bid. This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”.  This restricted period will be in effect until an award for this product and/or service has been fully executed.  Vendors are cautioned that the only permissible contact for this procurement is Omar Santiago Hospital Purchasing contact@example.gov. Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency.  Successful bidder will be required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officer Law. Successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. All bidders must demonstrate their ability to meet specified Service-Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit MWBE and SDVOB Utilization Plans on forms 7555-15 with their RFQ response if a consultant or Utilization Plans on forms 7557-107 and 7564-107 if a Contractor with their IFB response. The University recommends that vendors file the required CCA-2 online via the VendRep. To enroll in and use the VendRep, see the VendRep instructions at http://www.osc.state.ny.us/vendrep/vendor index.htm or go directly to the VendRep online at http://portal.osc.state.ny.us. To requires assistance, contact the Office of the State Comptroller’s (“OSC” Help Desk at +1 (555) 000-0000 or +1 (555) 000-0000 or by email at contact@example.gov The State University Hospital @ Stony Brook reserves the right to request clarifications from offerors for the purpose of assuring a full understanding of responsiveness and further reservices the righty to permit revisions from all offeror’s determined to be susceptible to being selected for contract award, prior to award. State University Hospital @Stony Brook reserves the right to reject separable portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions. State University Hospital @ Stony Brook reserves the right to eliminate mandatory requirements unmet by all offerors. Any additional vendors terms which are attached or referenced with a submission shall not be considered part of the RFQ or proposal but shall be deemed included for information purposes only. State University Hospital @ Stony Brook reserves the right to terminate any resulting contract in the event it is found that (1) the certification filed by the offeror in accordance with the State Finance Law sections 139-j and 139k was intentionally false or intentionally incomplete; and/or (2) the submission or offeror in accordance with Tax Law Section 5-a was false or incomplete. Upon such finding, the Hospital may exercise its termination right by providing written notification to the consultant in accordance with the written notification terms of the contract.   Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 16% Women Owned Sub-Contracting Goal: 14% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:12/05/2025 11:00 AM Public Bid Opening/Sealed Bids Due Contract term: 3 Years County(ies): All NYS counties Location: Stony Brook University Hospital Business entities awarded an identical or substantially similar procurement contract within the past five years: none