Recreation Management System

The City of West Sacramento is seeking proposals from qualified firms to implement a comprehensive Recreation Management System for its Parks & Recreation Department. The system must encompass a wide range of functionalities including registration, point of sale, reporting, program management, membership management, permitting, and accounting. The goal is to streamline and enhance the department’s operational capabilities through an integrated software solution. Interested vendors are required to submit their proposals by December 13, 2024, in accordance with the terms outlined in the Request for Proposal (RFP). The selected contractor will be responsible for delivering a solution that meets the scope of work specified by the City, with the contract value estimated to range between $500,000 and $2,000,000. The procurement process emphasizes compliance with insurance requirements, including maintaining appropriate coverage such as general liability, automobile liability, workers' compensation, and professional liability if applicable. The City’s insurance standards mandate that vendors provide certificates of insurance with specific endorsements, including naming the City as an additional insured, and ensuring coverage remains valid with proper notice of cancellation. The designated point of contact for this project is Brandi Dionne, reachable via email and phone, with further project details accessible through the City’s procurement portal. This initiative aims to modernize the City’s recreation management capabilities, ensuring efficient service delivery and improved program oversight.