This Solicitation opportunity from Government of Canada was posted on January 20, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Regional Media Advisors Services

Closed

ECJM-RFP-2025-3478International

Submission Closed01/20/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

Elections Canada, acting under the Office of the Chief Electoral Officer, is seeking to procure Regional Media Advisor Services to support media relations both during and outside of federal Electoral Events, defined as general elections lasting between 36 to 50 days plus polling day. The scope of work includes managing media queries, conducting interviews, developing media strategies, preparing various communication materials, organizing media events, providing background research, delivering media training, and supporting ongoing strategic communications objectives. Up to 10 advisors will be contracted to provide these services on an as-needed basis, mainly at Elections Canada headquarters in the National Capital Region and other locations across Canada. The contract will initially run until December 31, 2026, with the possibility of up to five one-year extensions under the same terms. The incumbent contractors currently providing these services include several specialized communications firms, with a prior contract value of $53,800. Personnel involved must undergo security screening to handle protected information. The solicitation process includes an interview scheduled for the week of January 19, 2026, and proposals must be submitted by January 20, 2026, following specified protocols, including electronic or physical delivery to the Proposal Receiving Unit. Communications with the agency during the procurement must be directed exclusively to the designated Contracting Authority. Post-award, unsuccessful bidders may request debriefings to understand the outcome of the procurement.

General Info

Elections Canada seeks up to 10 Regional Media Advisors for federal election media support until 2026.

Agency

Government of Canada → Office of the Chief Electoral Officer (Elections)

NAICS

541820 - Public Relations Agencies

Place of Performance

CAN

Set-Aside

NONE

Documents

ECJM-DP-2025-3748 - Modification 1 - Services de conseiller médiatique régional

7 pages · modification

High

ECJM-DP-2025-3748 Services de conseiller médiatique régional RFP

118 pages · rfp

High

ECJM-RFP-2025-3748 Amendment 1 - Regional Media Advisors Services

6 pages · amendment

High

ECJM-RFP-2025-3748 Regional Media Advisors Services

117 pages · rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedJan 8

Solicitation

Notice updatedJan 20

Response deadline time changed from 7:00 PM UTC to 2:00 PM UTC on Jan 20, 2026. The notice description changed. The point of contact changed.

Response DeadlineJan 20

Deadline has passed

Submission Closed

01/20/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyGovernment of Canada → Office of the Chief Electoral Officer (Elections)

Contacts1 person available

OfficeN/A

Organization / AgencyGovernment of Canada → Office of the Chief Electoral Officer (Elections)

Office AddressN/A

Contacts

Jenna MiriPoint of Contact

contact@example.gov

Full Description

The Office of the Chief Electoral Officer (OCEO), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level and is commonly known as Elections Canada. REQUIREMENT Elections Canada requires Regional Media Advisor Services to provide media relations services during and outside of an Electoral Event. An Electoral Event is defined as a general election. The Canada Elections Act states that an Electoral Event must last a minimum of 36 days (plus polling day) and a maximum of 50 days (plus polling day). During and outside of Electoral Events, Elections Canada provides media and public relations services which involve: a. answering French or English media queries, by phone or email b. conducting interviews (print/broadcast/online) c. developing proactive media relations strategies to support Elections Canada’s communications objectives d. writing media lines, backgrounders, Q&As, social media messages, web content and other documents e. preparing and disseminating press releases, media advisories and other media products f. organizing news conferences, technical briefings and media lock-ups g. researching and providing background information on topics of interest to members of the agency h. providing media training and public relations/media relations support to Elections Canada employees, Field Liaison Officers and ROs i. supporting and implementing Elections Canada’s ongoing strategic communications objectives and deliverables Elections Canada intends to award up to 10 resources for Regional Media Advisors for work on an as and when requested basis to provide media relations services at Elections Canada Headquarters in the National Capital Region and locations in Canada during an Electoral Event and outside of an Electoral Event. INCUMBENT The work is currently being performed by Fleyfel Communications, Strategic Communications Counsel, Vivat Communications, Citoyen - Citizen Relations L.P, MFK Solutions, Diane Benson & Associates, Infield Fly Productions, Quali-T Creations, Rutherford McKay Associates Inc (operating as TRUSTMAKERS) under an initial contract value of $53,800.00. SECURITY Personnel Screening Reliability Protected Information and Assets Protected B PERIOD OF THE CONTRACT The Contract period will be from the Effective Date of the Contract until 2026-12-31(the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by 5 additional periods of 1-year each under the same terms and conditions. INTERVIEW Please note that this solicitation includes an interview the week of January 19, 2026 as detailed in 3.3. Section II – Interview of the solicitation. SUBMISSION OF PROPOSALS This solicitation allows bidders to use the Connect service provided by Canada Post Corporation to transmit their proposals electronically. For further information, bidders may refer to Part 2 – Offeror Instructions, and Part 3 – Offer Preparation Instructions of the document. Bidders may also decide to deliver their proposal in person or by mail. Proposals are to be addressed to the attention of the Contracting Authority and delivered, sealed, to the Proposal Receiving Unit on or before the bid closing date and time indicated on the front page of the solicitation. For sending packages by courier or for dropping off, please note that the Proposal Receiving Unit at the Business Centre is open Mondays to Fridays from 8:00 to 12:00 and from 13:00 to 16:00 (Gatineau, Quebec time). Bids sent via email or facsimile will not be accepted. Documents may be submitted in either official language of Canada. Elections Canada retains the right to negotiate with suppliers on any procurement. ENQUIRIES All enquiries and other communication with Elections Canada personnel are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to contact@example.gov no later than the deadline indicated in the solicitation. Enquiries received after that time may not be answered. Interested parties wishing to obtain the solicitation documents for this solicitation must do so through the tender notice on the CanadaBuys web page.The documents downloaded through this site take precedence over any copies that may also be made available. Further information about Elections Canada may be obtained at elections.ca. DEBRIEFINGS Once the successful bidder has been announced, bidders may request a debriefing on the results of the solicitation process. Bidders should make the request to the Contracting Authority as per the terms of the solicitation and/or the regret letter. The debriefing may be in writing, by telephone or in person.