Repair HVAC Systems, Gainesville, FL

This solicitation, numbered 1232SA26Q0704, is a combined synopsis and request for quotation issued under FAR Part 12 for the repair of HVAC systems at Buildings 1 and 11 of the USDA Center for Medical, Agricultural and Veterinary Entomology in Gainesville, Florida. The acquisition is set aside entirely for small business concerns, with the NAICS code 238220 and a size standard of $19 million in annual receipts. The work encompasses comprehensive labor, materials, and equipment to repair and upgrade fume hood exhaust, general exhaust, and outdoor air supply systems while preserving existing VAV boxes, alongside upgrading the HVAC control system, supporting electrical disconnects and reconnects, replacing lighting, and modifying the lightning protection system to accommodate new roof-mounted equipment. All work must adhere to stringent design specifications detailed in Attachments 1 through 4, including adherence to MIL-STD-101 and ASME A13.1 for piping identification, specific labeling requirements for equipment using melamine plastic or self-sticking plastic film with defined formatting, and compliance with nationally recognized testing agency certifications. Equipment must be standard products that have been in satisfactory operation for at least two years prior to solicitation, with no products manufactured more than three years before site delivery permitted. Quotations must be submitted by July 31, 2026, and are evaluated under a Lowest Price Technically Acceptable (LPTA) approach where technical acceptability and past performance are pass/fail gates. Offerors must attend a mandatory site visit, provide complete pricing for all line items, and include a detailed technical approach distinct from merely paraphrasing the design specifications. Compliance with FAR clauses including inspection of construction, changes, warranty of construction, wage rate requirements, sustainable products, and anti-trafficking provisions is required, alongside agency-specific certifications addressing DEI discrimination and anti-discrimination laws. Contractors must submit certified payroll records, updated CPM schedules, and Form ARS-371 and ARS-372 with each invoice, and all payments must be processed electronically through the Treasury’s IPP platform. Safety compliance is mandatory under USACE EM 385-1-1, including submission of Safety Data Sheets for every chemical, prohibition of hot work without permits, and monthly safety self-evaluation scores of at least 90 to avoid voucher retention. All personnel must be qualified and experienced, with a prime contractor-employed site superintendent required on-site at all