Replace Nexus 5ks and migrate SANS devices

The contract involves a targeted 18-month procurement effort by the Maryland Department of Public Safety and Correctional Services to replace end-of-life data center networking hardware with Cisco Nexus 9300 series switches and related peripherals, along with installation, support, and training services. Bidders must be current Master Contractors under the statewide Hardware and Associated Equipment and Services Contract from 2012, with proposals due electronically via the Maryland eMMA system by October 20, 2025. The scope emphasizes Cisco-authorized resellers, with requirements for providing a Manufacturer’s Suggested Retail Price screenshot, and possibly a Letter of Authorization from the manufacturer. The procurement is designated as a Small Business Reserve, limiting awards to certified small businesses, and includes a Minority Business Enterprise participation goal for installation and training services. All equipment must be new and unused, with no restocking fees for returns due to damage or errors. Pricing must remain valid for at least 90 days post-submission, and invoices must meet specific COMAR standards to be processed. The contract’s evaluation is solely based on the lowest responsive bid, with no technical or qualitative sub-factors explicitly outlined. Delivery is expected at the agency’s Windsor Mill location, with the period of performance set for 18 months from contract start, though exact dates are to be determined upon award. The agency will inspect and accept equipment at their site, with acceptance contingent upon meeting specifications and being free of defects. Payment procedures require detailed invoices sent via email, adhering to COMAR invoice standards, with the agency’s primary contact being Bill Crippen. The contract contains no explicit security, key personnel, or special clause requirements beyond standard procurement conditions, but emphasizes compliance with Maryland procurement regulations, the master contract terms, and specific documentation such as Mercury Affidavits and MBE reporting.