Replacement External Message Handler (REMH)

REQUEST FOR INFORMATION FOR ORGANIZATIONAL RECORD MESSAGING SUPPORT SERVICES - HM0210-14-T-0002 1.0 DESCRIPTION & PURPOSE 1.1 The National Geospatial-Intelligence Agency (NGA), in support of the NGA Information Exchange and Dissemination Branch, is considering a requirement for organizational record messaging support services. 1.2 The purpose of this Request for Information (RFI) is to identify potential sources that possess the requisite skills that would meet NGA's requirement. 1.3 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not at this time seeking proposals and will not accept unsolicited proposals. Respondees are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI - all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if issued. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement. 2.0 BACKGROUND NGA has a mission-critical need for organizational record messaging support services. 2.1 Planned Acquisition: Services as described in attached Draft Statement of Work (SOW) 2.2 Performance: 2.2.1 Period of Performance (POP): Base Period + Four (4), One (1) Year Option Periods. Anticipated contract start date is January 1, 2015. 2.2.2 Location(s): NGA Campus East, Springfield, Virginia and NGA West locations in the St. Louis and Arnold Missouri areas. 2.3 Constraints and Limitations: The following are anticipated to apply to this acquisition: 2.3.1 Support required for two (2) Replacement External Message Handler (REMH) systems. 2.3.2 Contractor will have to manage two (2) separate systems located in two geographical locations: one (1) in Springfield, VA and one (1) in St. Louis, MO 2.4 Security Requirements: The following security requirements are anticipated to apply to this acquisition: - Top Secret/SCI 3. REQUESTED INFORMATION Responses must contain UNCLASSIFIED information only and be marked "UNCLASSIFIED" at least on the first page of the response. No classified information may be included anywhere in the response. Please be advised that all submissions become Government property and will not be returned. Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited by NGA from non-Government consultants / experts who are bound by appropriate non-disclosure agreements. 3.1 ADMINISTRATIVE Information to include the following as a minimum: 3.1.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, company website, and e-mail of designated point(s) of contact. 3.1.2. Business Type: based upon North American Industry Classification System (NAICS) code 541511 Custom Computer Programming Services applicable to this acquisition, and FAR 52.219-14, Limitation of Subcontracting, the responder is to provide answers to the following questions: To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder. Small Business? (FAR 19.102) ? YES ? NO Small Disadvantaged small business? (FAR 19.304) ? YES ? NO Service Disabled small business? (FAR 19.14) ? YES ? NO 8(a) small disadvantaged small business? (FAR 19.8) ? YES ? NO HUBZone small business? (FAR 19.13) ? YES ? NO Woman-Owned Small Business? (FAR 19.15) ? YES ? NO Involved in a mentor and/or prot'g program? (DFARS 219.71) ? YES ? NO 3.1.3 DUNS Number: _______________ 3.1.4 Commercial and Government Entity (CAGE) Code: ________________ Defense Security Service TOP SECRET facility security clearance? 3.1.5 DCAA or other certified cost accounting system? Details: 3.1.6 Do you have a GSA vehicle? If yes, provide the contract number. 3.1.7 Is there a Government-wide Acquisition Contract (GWAC) that would be suitable for this requirement? 3.1.8 Are you aware of clause FAR Part 52.219-14, Limitation of Subcontracting? 3.1.9 What portion of the work could be set-aside for small businesses? 3.1.10 Can two or more small businesses through teaming or Joint Venture, etc. perform the work? If so, what portion of the work could be set-aside for small businesses? 3.1.11 Would this requirement be suitable as a "prime of primes" strategy? Basis of the prime of primes concept is when small businesses are not capable of performing the entire SOW, PWS, or SOO but are able to perform portions of the SOW. If you answer yes, what methods would be used to control duplication in the areas of contract management and other cost areas? 3.1.12 Would you submit a proposal for this requirement if released? 3.1.13 Is there another suggested NAICS code? If yes, please provide. 3.2 EXPERIENCE - 3.2.1 Commercial - Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA's proposed acquisition should include, but not be limited to, information regarding the size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder's abilities and capacity to meet NGA's requirement. 3.2.2 Government - Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA's proposed acquisition should include, but not be limited to, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, CLIN structure, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder's abilities and capacity to meet NGA's requirement. 3.2.3 NGA - Provide relevant details on the responder providing the same or similar services offered or made to NGA in the last three (3) years. Relevant details to NGA's proposed acquisition should include, but not be limited to, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, CLIN structure, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder's abilities and capacity to meet NGA's requirement. 3.3 CAPABILITIES- The following is the responder's capabilities to meet the proposed acquisition set forth in section 2 of this RFI including the Draft SOW. 3.3.1 Services needed to support the Draft SOW 3.3.1.1 Service capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software. 3.3.1.2 Detail the service capabilities that the responder currently does not possess in order to meet the SOW. 3.3.2 Recommended type of pricing for this type of service (e.g. FFP, FPIF CPIF) 3.3.3 Extent to which the responder has the ability to meet the proposed acquisition 3.3.4 Notional schedule and type of plan for transition of this type of service. 3.3.5 Security capabilities and plans that demonstrate the ability to meet NGA's security requirements beginning at contract award and throughout the POP. 3.3.6 Extent to which the responder is aware of any potential Organizational Conflict of Interest issues or non-mitigabe OCI related to current development work at NGA. 3.4 RECOMMENDATIONS- The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms & conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, CLIN structure, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. 4.0 RESPONSES 4.1 Interested parties who possess the required capabilities are invited to respond to this RFI. 4.2 Responses shall be in Microsoft Word for Office or compatible format and shall not exceed 10 pages. A page is defined as each face of an 8" x 11" sheet with information contained within a one inch margin on all sides. Font type shall be Times Roman 12 point. 4.3 Responses are due no later than 5:00 pm ET on 30 April 2014. Responses shall be limited to and submitted via e-mail only as a message attachment to Kelly Ashton at Charlene.K.Ashton@nga.mil and Sarah handy at Sarah.E.Handy@nga.mil with the message subject line "RFI Response: HM0210-14-T-0002". 5.0 MEETINGS AND DISCUSSIONS- The Government representatives may or may not choose to meet with potential RFI service providers. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks. 6.0 QUESTIONS- Questions regarding this RFI should be submitted in writing by e-mail to Kelly Ashton at Charlene.K.Ashton@nga.mil and Sarah Handy at Sarah.E.Handy@nga.mil. Questions should be submitted no later than Noon (ET) on 22 April 2014. Questions and Responses will be posted on FBO for all interested vendors.