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REPLACEMENT OF FIVE (5) BLAST-RESISTANT WINDOWS - U.S. EMBASSY KIGALI, RWANDA

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19GE5026Q0132Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Regional Procurement Support Office in Frankfurt is seeking a contractor for the replacement of five blast-resistant windows at the U.S. Embassy Chancery in Kigali, Rwanda. This replacement-in-kind project requires the contractor to maintain the existing architectural appearance and protective functions without redesigning the window system. The contract will be awarded as a Firm Fixed-Price purchase order during the third quarter of 2026, with an estimated project value between 400,000 and 900,000 dollars. Interested firms must submit a written expression of interest and a completed application checklist to the designated point of contact by August 19, 2026. Applicants must demonstrate the legal authorization to operate in Rwanda, provide a plan for managing visa requirements, and be prepared to provide Irrevocable Letters of Credit totaling 40 percent of the contract value. Proficiency in English and mandatory SAM registration upon award are also required. This opportunity is being conducted through full and open competition.

General Info

Replace five blast-resistant windows at Kigali Embassy; fixed-price contract, 400k-900k dollars.

Agency

Department Of State → Acquisitions - Rpso FrankfurtView Agency

NAICS

238150 - Glass and Glazing ContractorsView NAICS

Place of Performance

DC, RWA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhasePresolicitation
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Organization & Contact Information

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AgencyDepartment Of State → Acquisitions - Rpso Frankfurt
Contacts1 person available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → Acquisitions - Rpso Frankfurt
View Agency Profile
Office AddressWASHINGTON, DC, 20520, USA
Contacts
ANDRA BALTA
contact@example.gov

Full Description

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The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Quotes (RFQ) for:



REPLACEMENT OF FIVE (5) BLAST-RESISTANT WINDOWS - U.S. EMBASSY KIGALI, RWANDA



The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price type purchase order during the third quarter of calendar year 2026.



The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the contract within the established timeframe.


The United States Government Department of State (DOS), U.S. Embassy Kigali, Rwanda, requires construction services for the supply, delivery and replacement of five (5) blast-resistant windows at the U.S. Embassy Kigali Chancery, while maintaining the existing architectural appearance, protective function, building-envelope performance, and compatibility with the existing window assemblies and fixtures.


The work is intended to be a replacement-in-kind project. The Contractor shall not redesign the Chancery window system or introduce a materially different appearance, frame system, glazing appearance, fixture arrangement, or installation configuration unless specifically approved in writing by the Government.


The magnitude of this project is anticipated to be between $400.000,00 and $900.000,00



Companies interested in the solicitation should express their interest by written correspondence, no later than August 19, 2026, 15:00 CEST at the following email addresses baltaa@state.gov and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please do not telephone.


Firms shall be knowledgeable in written and spoken English.


The solicitation package/documents shall not be placed on SAM.gov.  Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.


APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST


In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.


In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:


a.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,


b.   Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and


c.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.



You will be required to provide information that clearly shows you are able to perform work in Rwanda.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. 


Irrevocable Letters of Credit (ILOC):  The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract. 


If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.



UEI number: _______________________      SAM Registered:      (     ) Yes     (     ) No


*          System for Award Management: https://sam.gov



The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.


Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.


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NAICS: 238390
Federal
Cement Stucco and EIFS RepairThe contract pertains to the repair and restoration of damaged cement stucco and Exterior Insulation and Finish Systems (EIFS) on facilities in Frankfurt, with a focus on using materials that are fully compatible with the existing systems to preserve both structural integrity and visual consistency. The scope requires precise execution to ensure longevity and aesthetic cohesion, addressing degradation or defects that could compromise weather resistance, insulation performance, or building envelope performance. Work must be performed in accordance with industry best practices and standards for masonry and architectural finishes, ensuring durability under local environmental conditions. This subcontract opportunity was posted on August 4, 2026, with responses due by September 10, 2026, and is managed by the Department of State through its Acquisitions office in Frankfurt. The NAICS code 238390 classifies the work under Other Special Trade Contractors, indicating it falls within specialty construction services for exterior finishes. There is no set-aside designation specified, and the place of performance is exclusively in Frankfurt, with no additional location details provided. All work must be completed at the designated site to meet the Department of State’s operational and facility maintenance requirements.
Other Building Finishing Contractors

POSTED

8 days ago

DEADLINE

in 29 days
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NAICS: 238320
Federal
Exterior Painting and Surface Coating ServicesThe contract calls for the application of protective and aesthetic paint finishes on the exterior façades of U.S. Consulate facilities in Frankfurt, encompassing comprehensive surface preparation, priming, and topcoating to ensure durability and visual conformity to federal standards. Work must be performed in accordance with rigorous quality and safety protocols suitable for diplomatic properties, with all materials and methods selected to withstand local environmental conditions and preserve the architectural integrity of the buildings. The scope includes full-cycle exterior coating services from initial surface evaluation through final inspection, with an emphasis on minimizing operational disruption to consulate activities. This is a subcontract opportunity under NAICS code 238320 for exterior painting and surface coating services, issued by the Department of State through its Acquisitions - Rpso Frankfurt office. The solicitation was posted on August 4, 2026, with responses due by September 10, 2026. While no set-aside designation is specified, performance is strictly limited to the Frankfurt location, and contractors must demonstrate experience with government-funded exterior works, adherence to federal specifications, and the ability to meet stringent security and compliance requirements associated with diplomatic facilities. All work must be completed on schedule without compromising the safety or functionality of the consulate premises.
Painting and Wall Covering Contractors

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8 days ago

DEADLINE

in 29 days
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NAICS: 611430
Federal
Training and Technical Support ServicesThe contract titled Training and Technical Support Services is a subcontract aimed at delivering comprehensive training programs to Ugandan personnel focused on mobile laboratory operations, biosafety protocols, and equipment maintenance. The work is to be performed in Kampala, Uganda, and will equip local staff with the technical knowledge and practical skills necessary to effectively operate and sustain mobile diagnostic and testing facilities. Training initiatives will emphasize hands-on learning, adherence to international biosafety standards, and the proper care and troubleshooting of laboratory equipment to ensure long-term operational readiness. The solicitation was posted on August 4, 2026, with a response deadline of August 15, 2026, and is managed by the Department of State through its Acquisitions - Rpso Frankfurt office. The North American Industry Classification System code 611430 indicates this effort falls under other schools and instruction, specifically emphasizing vocational and technical training. There is no specified set-aside classification, and the contract does not include details on point of contact or additional administrative constraints, leaving the focus squarely on delivering high-quality, sustainable technical capacity in Uganda’s public health infrastructure.
Professional and Management Development Training

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8 days ago

DEADLINE

in 3 days
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NAICS: 488190
Federal
Logistics and International Delivery ServicesThe contract entails the end-to-end logistics for the international transport, customs clearance, and final-mile delivery of mobile laboratories from Germany to Kampala, with full responsibility for crating, handling, and secure transit throughout the journey. This subcontract requires specialized expertise in handling sensitive medical and scientific equipment, ensuring all phases—from packaging and export documentation to import compliance and on-site delivery—are executed without disruption or damage. The work must adhere to international shipping standards and local regulatory requirements in both Germany and Uganda, with particular attention to customs procedures in Kampala to avoid delays or penalties. The opportunity is posted under NAICS code 488190 for other support activities for air transportation and is managed by the Department of State through Acquisitions - Rpso Frankfurt, with a response deadline of August 15, 2026. Performance is strictly localized to Kampala as the final destination, requiring the contractor to coordinate with local agencies and transport providers for last-mile logistics. The scope demands proven experience in the shipment of high-value, fragile laboratory equipment across multiple jurisdictions, with robust contingency planning for weather, political, or infrastructural challenges that may affect delivery timelines or integrity of the cargo.
Other Support Activities for Air Transportation

POSTED

8 days ago

DEADLINE

in 3 days
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NAICS: 333613
Federal
Power and Environmental Control SystemsThe contract seeks the supply and integration of independent power generation, HVAC, and climate control systems designed to ensure environmental stability in laboratory settings located in remote areas. These systems must operate reliably without reliance on external infrastructure, providing consistent temperature, humidity, and power conditions critical for sensitive scientific operations. The equipment must be ruggedized for harsh conditions and capable of autonomous or minimally managed function over extended periods. Integration requirements include seamless compatibility between power sources and climate control units to maintain precise lab parameters under fluctuating external environments. The solicitation is classified as a subcontract under NAICS code 333613, indicating a focus on industrial machinery manufacturing with relevance to environmental control systems. It is issued by the Department of State through its Acquisitions - Rpso Frankfurt office, with performance expected to occur in Kampla. The deadline for responses is August 15, 2026, with no set-aside type specified, meaning it is open to all qualified contractors regardless of business size or ownership category. No point of contact details are provided in the data, and the contract's online portal link directs interested parties to SAM.gov for further submission instructions.
Mechanical Power Transmission Equipment Manufacturing

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8 days ago

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in 3 days
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