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This Solicitation opportunity from Government of Canada was posted on March 16, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Request for Information - CRA Print to Mail Replacement Equipment

Closed
1000549199Canada

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

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The Canada Revenue Agency (CRA) is seeking information from industry vendors regarding options to replace or upgrade its aging print to mail (PTM) equipment and associated networking infrastructure. This includes high-speed printers, inserter machines, and the servers that support these operations, along with the related software such as the Automated Document Factory (ADF), job routing software, and production management tools. The current hardware includes Xerox Nuvera 288 printers, Bell and Howell Forerunner inserters, and Hewlett Packard ProLiant servers across different generations, supported by Bell and Howell's software suite. In addition to new equipment and software options, the CRA requires maintenance and support services, including on-site support personnel and provision of consumables like toner and various replacement kits. Responses to this Request for Information (RFI) are purely for the CRA to gather insights and are not a solicitation for bids, nor do they guarantee any contractual commitment. Vendors interested in subsequent formal solicitations must monitor the CanadaBuys platform for official postings. The deadline for submitting responses is April 21, 2026, by 14:00 EDT, and all submissions must be made in writing via email to the designated contracting authority, David Denis, with contact details included. The CRA emphasizes that no work or expenditures should be initiated based on this RFI, and it is designed to help inform a future procurement process.

General Info

CRA seeks vendor input to upgrade print-to-mail equipment, software, and support services by April 2026.

Agency

Government of Canada → Canada Revenue Agency

NAICS

333243 - Sawmill, Woodworking, and Paper Machinery Manufacturing View NAICS

Place of Performance

Canada, CAN

Set-Aside

NONE

Documents

(14)

RFI - 1000549199 - Amendment 002 - EN .pdf

PDF

Modification 006 to DR-1000549199 for Printing Equipment RFP

PDF•modification

DR-1000549199-Modification-004-FR.pdf

PDF

RFI - 1000549199 - Amendment 001 - EN .pdf

PDF

1000549199 - Print to Mail Equipment Replacement RFI.pdf

PDF

RFI - 1000549199 - Amendment 005 - EN _0.pdf

PDF

1000549199 - Remplacement de l'équipement pour l’équipe de l’impression-courrier.pdf

PDF

DR-1000549199 - Modification 001-FR_0.pdf

PDF

RFI-1000549199-Amendment-004 EN.pdf

PDF

RFI - 1000549199 - Amendment 006 - EN .pdf

PDF

DR-1000549199 - Modification 003-FR_0.pdf

PDF

RFI-1000549199-Amendment-003 -EN_0.pdf

PDF

DR-1000549199 - Modification 002-FR.pdf

PDF

Modification 005 to DR 1000549199 - Q&A for Printing Equipment Replacement

PDF•amendment

AI Contract Breakdown

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyGovernment of Canada → Canada Revenue Agency
Contacts1 person available
OfficeN/A
Organization / Agency
Government of Canada → Canada Revenue Agency
Office AddressN/A
Contacts
David DenisContracting Authority
contact@example.gov

Full Description

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The CRA’s Print to Mail (PTM) operation requires the replacement or upgrade of its aging printer and insertion equipment, along with corresponding networking infrastructure ( Automated Document Factory (ADF) software, servers, software to manage data files and job routing, etc). The CRA is interested in hearing from industry vendors on what options are currently available that would satisfy CRA’s print to mail requirements. The CRA also requires the provision of maintenance and support services that includes dedicated on-site support resources, and the provision of equipment consumables ( MIRC toner, fuser kits, imaging unit kits, roller kits, suction cups). The three types of hardware and software currently being used by the PTM under three separate contracts that are the subject to replacement or upgrade are: 1. Xerox Nuvera 288 High speed printers 2. Bell and Howell Forerunner Inserters a. Inserter software (Automated Document Factory (ADF); Navigator, IQ Production Management V18) 3. Hewlett Packard ProLiant DL350 Gen 9 Servers, ProLiant DL360 Gen 10 servers. a. Bell and Howell IQ Software (ADF Software): Prisma production software, Prisma Development-Prisma production software Responding to this Request for Information (RFI) is not a prerequisite to being eligible to bid on any subsequent solicitation. Any subsequent solicitation will be advertised on the Government Electronic Tendering Service commonly referred to as CanadaBuys. This RFI is not to be construed as a solicitation for tenders or proposals. No contract or other form of commitment will be entered into based on responses to this RFI. This RFI is not authorization by the Canada Revenue Agency (CRA) to undertake any work that would result in costs to the CRA. RFI Closing Date Responses must be received on or before April 21, 2026, no later than 14:00 EDT. All responses to this Request for Information must be directed in writing and submitted by email to: Contracting Authority: David Denis E-mail: david.denis@cra-arc.gc.ca It is recommended that all electronic submissions contain a read receipt option to confirm that the email was received. Respondents are requested to provide a contact name, email address and telephone number when submitting their response. Please refer to the solicitation documents for further information and instructions regarding this opportunity.