Request for Information (RFI): Acclaim Recording System

Broward County, Florida, has issued a Request for Information (RFI) under solicitation number TCH2132717F1 to evaluate the market availability of the Acclaim Recording System, a comprehensive digital records management platform, with the intent of potentially designating it as a sole source or sole brand procurement. This RFI is not a solicitation for pricing or a commitment to purchase but serves as a market feasibility assessment to determine whether alternative products or services exist that can meet the County’s functional requirements, which include recording and indexing official records, public records search and website access, electronic submissions via ApplauseWeb, integration with GlobalSign for digital certification, aiRedact for automated redaction, aiIndex for automated indexing, Grant Street Group PaymentExpress for payment processing, recording notification services, historical image management, and enterprise workflow and reporting. The RFI is posted on July 21, 2026, with responses due by July 28, 2026, and must be submitted electronically through the Broward County BONFIRE portal; no physical submissions are accepted, and no formal page, word, or file type limits are specified. The County has identified Harris Local Government Solutions Inc. as the proposed sole source provider, and vendors are invited to submit evidence challenging or validating this designation. The response process requires vendors to confirm specific system capabilities through structured checkboxes and supporting documentation uploaded to the portal, including proof of ownership or licensing rights to the Acclaim software and attestations of ongoing technical support, maintenance, and system update capabilities. No formal FAR clauses, evaluation factors, contract clauses, packaging or marking requirements, payment office details, accounting codes, COR/COTR contacts, or delivery schedules are included, as this is a pre-solicitation informational tool. The place of performance is within the State of Florida, and no FOB terms, contract value estimates, or procurement milestones are applicable at this stage. The County retains exclusive discretion over the sole source determination, with no provision for protests, and no socioeconomic certifications, UEI or CAGE codes, or size status information is solicited from respondents.