Request for Proposal (RFP) 4155 for K-8 or Aligned K-5 and 6-8 Core Instructional Resources for the Teaching of Mathematics

The Madison Metropolitan School District has issued a Request for Proposal to acquire core instructional resources for teaching mathematics across grades K-8, with options for aligned K-5 and 6-8 materials. The procurement aims to support approximately 25,500 students in 52 schools, emphasizing equitable access and high-quality, standards-aligned content. The contract size is estimated between 5 and 15 million dollars, governed by Wisconsin state law, with no specific federal clauses explicitly incorporated. Vendors must submit comprehensive proposals by November 19, 2025, including detailed organizational qualifications, references, and a cost proposal using a specified template. The evaluation process prioritizes the vendor’s ability to meet service and support requirements (55%), followed by qualifications (30%), with cost and diversity considerations each weighted at 5%. The award will be based on a weighted scoring system, allowing for negotiations and multiple awards if appropriate. Contract terms emphasize compliance with district standards, including accessibility, data privacy, and quality assurance, though specific inspection, delivery, and performance schedules are not detailed. The procurement process requires adherence to strict submission guidelines, including multiple hard copies and electronic submissions, with proposals evaluated on mandatory compliance, references, and overall capability. The contract incorporates standard district and state policies on debarment, affirmative action, and equal employment opportunity, requiring vendors to certify compliance and submit relevant forms. While the contract does not specify federal FAR clauses or detailed delivery and payment procedures, it emphasizes contractor responsibility for quality, adherence to specifications, and the district’s right to reject non-conforming materials. Overall, the district seeks a qualified partner capable of providing high-quality, standards-aligned instructional resources and ongoing support, with contractual obligations governed primarily by Wisconsin law and district-specific terms.