Request for Proposal: Ryan White HIV/AIDS Program (RWHAP) Part A: Services in Tri-County Region

The New York City Health Department, through Public Health Solutions, is soliciting proposals under Solicitation Number 2026.08.HIV.05.01 to award subawards for eight service categories under the Ryan White HIV/AIDS Program (RWHAP) Part A, targeting the Tri-County Region encompassing Putnam, Rockland, and Westchester Counties. These services—Emergency Financial Assistance, Oral Health Care, Medical Transportation, Medical Case Management, Psychosocial Support, Mental Health Services, Food and Meal Services, and Medical Nutrition Therapy—are designed to reduce preventable morbidity and mortality among people living with HIV by improving immunological health, increasing ART adherence, and expanding access to comprehensive care. Applicants must submit proposals through the PHS Procurement Portal by October 13, 2026, and are required to use structured templates for each service category along with detailed supporting documentation including budgets, organizational charts, resumes of key staff, MOUs or LAs with partners, IRS 501(c)(3) determination letters, state incorporation certificates, and completed risk and subrecipient questionnaires. Proposals must adhere to strict formatting guidelines, including Calibri 11-point font, consecutive page numbering, and specific naming conventions, with word limits applying to narrative sections such as 1,000 words for emergency financial assistance and 2,000 words for food and meal services. Only nonprofit organizations with proof of federal tax-exempt status and New York State incorporation are eligible, and funding must be used in compliance with a 10% cap on administrative and indirect costs. Proposals will be evaluated on a 100-point scale with four weighted factors: Organizational Experience (25 points), Proposed Program Approach and Service Delivery (25 points), Organizational Capacity, Staffing, and Qualifications (25 points), and Proposed Line-Item Budget (5 points), with a mandatory pass/fail threshold of at least 70 average points for consideration. Subawards will be made to the highest-rated, technically viable applicants, but the NYC Health Department and Public Health Solutions reserve the right to award funding out of rank order to ensure equitable geographic distribution of services, prevent over-concentration of resources, and promote broad access across the Tri-County Region. The anticipated subaward period runs from March 1, 2027, through February 28, 2029, divided into two budget periods. All subrecipients must comply with