RFP2026-P08Disaster Recovery-Debris Monitoring

Hays County, Texas, is seeking proposals under RFP2026-P08 for a pre-event, as-needed contract for Disaster Recovery Debris Monitoring Services. The selected Debris Monitoring Management Contractor will provide critical support during man-made or natural disasters, primarily by coordinating and monitoring debris removal contractors to ensure operational efficiency and compliance. Key responsibilities include mobilizing within 24 hours of a Notice to Proceed, performing real-time monitoring of debris loads for contamination and FEMA eligibility, maintaining photographic and GPS documentation, and ensuring adherence to TCEQ, EPA, DOT, and FEMA guidelines. The award will be determined through a trade-off process based on a weighted evaluation of proposed cost (30 points), capacity and methodology (25 points), quality control approach (25 points), and company experience (20 points). Proposals must be submitted by August 25, 2026, and are subject to a 30-page limit. The contract requires strict adherence to federal and state regulations, including non-discrimination and ADA compliance, and mandates that the contractor maintain specific liability insurance with the County named as an additional insured. Funding is contingent upon annual budget appropriations and may involve reimbursements from FEMA and the FHWA.