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Base Camps 2025

Active
Doc2334359090State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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North Carolina Emergency Management is seeking qualified vendors to establish a three-year term contract for emergency base camps and supporting services under the All-Hazard framework, enabling rapid deployment during disasters, emergencies, or planned events. The contract will allow NCEM to procure fully integrated turn-key camps or modular components such as sleeping quarters, dining, and sanitation facilities, with vendors responsible for all aspects including rental, setup, operation, administration, and demobilization. There are no minimum purchase requirements, granting flexibility to scale responses according to unpredictable incident needs while ensuring efficiency and speed in logistics. The procurement is authorized under North Carolina General Statute Chapter 166A, with the Department of Public Safety as the administering agency, and performance will be limited to locations within North Carolina. The solicitation, identified as Doc2334359090, was posted on July 29, 2026, with responses due by August 27, 2026. NCEM retains the right to prioritize state emergency response teams before engaging contracted vendors and may bypass the contract entirely in emergent situations to issue purchase orders to non-contracted providers. Vendor selection will be based on proposal responsiveness and overall advantage to the state’s operational needs, with Janet Brown designated as the primary point of contact. This initiative aims to build a reliable pool of pre-vetted suppliers capable of delivering critical support services under time-sensitive and high-stakes conditions, ensuring coordinated, effective, and uninterrupted emergency operations across the state.

General Info

North Carolina seeks three-year contract for emergency base camps and support services within the state.

Agency

North Carolina → Department of Public SafetyView Agency

NAICS

624230 - Emergency and Other Relief ServicesView NAICS

Place of Performance

NC, US

Set-Aside

NONE

Documents

(1)

19-IFB-1731368372-BJL Base Camps Invitation for Bids

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyNorth Carolina → Department of Public Safety
Contacts1 person available
OfficeNC, US
Organization / Agency
North Carolina → Department of Public Safety
View Agency Profile
Office AddressNC, US
Contacts
Janet Brown

Full Description

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The purpose of this Request for Proposal (RFP) is to establish a three-year, agency-specific "All-Hazard" term convenience contract with multiple qualified vendors for emergency turn-key base camps and essential wrap-around services. The contracts will allow North Carolina Emergency Management (NCEM) to rapidly secure and deploy full base camps or modular components to temporarily house first responders, staff, and other personnel during emergencies, disasters, or planned events. This approach ensures a quick and effective response to unique incident-specific needs, as no minimums are guaranteed for each deployment.The North Carolina Division of Emergency Management (NCEM) is authorized by North Carolina General Statute Chapter 166A to administer state and federal emergency management programs and coordinate activities related to natural and man-made emergencies and disasters. In fulfilling this mission, NCEM often requires the establishment of temporary base camps to support personnel involved in response and recovery efforts.Due to the unpredictable nature of "All-Hazard" incidents, the state's needs can vary significantly in scale and scope. To address these unique requirements, NCEM requires a mechanism to quickly procure either full, turn-key base camps or specific wrap-around services on an as-needed basis. Turn-key services must include all rental, mobilization, set-up, administration, operation, and demobilization for complete camps. Wrap-around services involve the same range of actions but for individual components, such as sleeping quarters, dining, or sanitation facilities.This RFP is intended to create a pool of reliable, pre-qualified vendors from which NCEM can obtain these critical services. NCEM retains the right to use State Emergency Response Team agencies first before utilizing contracted vendors and can issue emergency purchase orders to non-contracted vendors if necessary. By awarding contracts to responsive vendors offering the most advantageous proposals, NCEM can ensure state emergency operations are supported efficiently and effectively.

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3 days ago

DEADLINE

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NAICS: 541618
New
SLED
Cybersecurity & Data Privacy Compliance ConsultingThe contract seeks expert consulting services to ensure full compliance with North Carolina’s data privacy laws, encryption standards, and secure data handling protocols across all system operations and personnel practices. The focus is on providing authoritative guidance to align internal processes with state-specific regulatory requirements, safeguarding sensitive information and mitigating cybersecurity risks. The work must address both technical and procedural aspects of data security, ensuring that systems and staff adhere to the highest standards of protection as defined by North Carolina law. This is a subcontract under the Department of Public Safety in North Carolina, with a posted date of July 28, 2026, and a response deadline of August 7, 2026. The NAICS code 541618 indicates the scope falls under other management consulting services, emphasizing the advisory nature of the engagement. There is no designated place of performance specified, suggesting the work may be performed remotely or at various locations as needed. The solicitation is open to qualified entities capable of delivering specialized compliance expertise tailored to state-level data privacy frameworks, with the ultimate goal of strengthening the agency’s overall cybersecurity posture.
Other Management Consulting Services

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NAICS: 561499
New
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Professional Transcription ServicesThe contract seeks qualified providers to deliver professional transcription services for confidential investigative interview recordings, requiring strict adherence to chain of custody protocols and absolute confidentiality throughout the transcription process. All work must be performed with precision to ensure accurate, verbatim transcripts that preserve the integrity of sensitive law enforcement data without unauthorized disclosure or handling. This subcontract is issued by the North Carolina Department of Public Safety with a submission deadline of August 7, 2026, and is classified under NAICS code 561499 for other business support services. The place of performance is not specified, indicating work may be completed remotely or at designated secure locations, but all deliverables must comply with state-level security and data protection standards. Bidders must demonstrate proven experience handling sensitive, confidential materials under comparable conditions.
All Other Business Support Services

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NAICS: 518210
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End-to-End Encrypted Cloud Portal & Data HostingThe contract calls for the development and ongoing management of a secure cloud-based portal designed for the encrypted storage and controlled access of interview recordings, with strict adherence to state privacy standards. The system must ensure end-to-end encryption throughout data transmission and storage, enforce robust access controls to prevent unauthorized use, and maintain data integrity to meet regulatory and operational requirements. Services include hosting, continuous monitoring, and technical support to guarantee uninterrupted and secure availability of recorded materials for authorized personnel only. This is a subcontract under the North Carolina Department of Public Safety, classified under NAICS code 518210 for data processing and hosting services. The solicitation was posted on July 28, 2026, with a response deadline of August 7, 2026, and performance is expected to align with state-mandated privacy protocols. While specific location details for the place of performance are not provided, the work must fully comply with North Carolina’s legal and regulatory framework for handling sensitive audio data. The portal must be architected to support scalability, auditability, and resilience against cyber threats, ensuring that all data remains protected from breach or tampering.
Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

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