NC Emergency Management Logistics Support Trailers

The North Carolina Emergency Management (NCEM), under the Department of Public Safety, is soliciting proposals for a disaster convenience contract to secure rental services for emergency support trailers providing showers, restrooms, and laundry capabilities to support citizens and responders during emergencies. The contract, identified by solicitation number Doc2243425506, is open to qualified vendors who can supply one or more of the listed trailer types, with multiple awards anticipated to ensure adequate statewide resource availability. Bids must be submitted electronically via the Ariba Sourcing Tool by August 21, 2026, and are evaluated using a Lowest Price Technically Acceptable (LPTA) methodology, where the lowest responsive bid meeting all technical requirements will be selected. Each vendor must submit a completed pricing form detailing tiered rates based on the number of shower heads or units, along with supporting documentation including financial certification, client references, workforce location disclosure, and lobbying compliance statements. The contract term is three years with task orders issued as required, and delivery and performance locations are not pre-defined but will be determined on a per-order basis across North Carolina. All trailer equipment must comply with stringent health, safety, and operational standards including OSHA, NFPA, NEC, UPC, ANSI/NSF 42, 53, and 61, and AWWA C900/C901, with certifications from recognized bodies such as ASME, UL, and AGA required on all pressure, electrical, and gas systems. Vendors are responsible for providing potable water with certification, managing gray and black water using designated bladder bags, and ensuring personnel wear proper identification and adhere to no-alcohol, no-controlled-substance policies at all work sites. Financial viability is verified through Attachment G, which requires certification of financial soundness, absence of debarment, litigation, and unpaid federal tax liabilities; failure to address unmarked items renders a bid non-responsive. Background checks for personnel may be required at vendor expense, and any substitution of key staff necessitates prior state approval. Vendors must disclose any offshore performance locations and notify the state if services are provided from outside the U.S., and all contractors must certify compliance with federal lobbying restrictions via OMB Form LLL. Invoicing must include the NC Contract Number and vendor billing address, though specific payment offices or electronic systems like WAWF are not identified. The state retains final authority for inspection and acceptance, with a 10-day window to notify vendors of