Request for Proposals - Central Utility Building Purge Unit Replacement for Chiller No. 5 Fermi National Accelerator Laboratory, Batavia, Illinois

The solicitation RFP380663CJ calls for the replacement of the purge unit associated with Chiller No. 5 at the Central Utility Building on the Fermi National Accelerator Laboratory campus in Batavia, Illinois, requiring full labor, materials, equipment, and transportation to restore the chiller to operational status. The contract has been amended to specify a Firm Fixed Price (FFP) structure for both materials and services, eliminating prior Time and Materials pricing options. The proposal submission deadline has been revised to June 12, 2026, at 12:00 p.m. Central Time, with subsequent amendments requiring formal written acknowledgment via email to the Procurement Specialist, Caroline Jones, to avoid proposal rejection. Offerors must submit proposals electronically in three distinct parts: a Technical Proposal excluding pricing, a Pricing Schedule with required certifications, and a Past Performance section detailing three relevant projects completed within the past five years. All submissions must reference the correct solicitation number in the email subject line and adhere to strict formatting, with signed documents required in PDF format using certified digital signatures. The award will be made under a Lowest Price Technically Acceptable (LPTA) process, where proposals must first pass mandatory technical and past performance thresholds as acceptable or unacceptable. Technical compliance requires valid HVAC/chiller maintenance licenses, demonstrated experience servicing Trane chillers of comparable size and complexity, Trane certification, ability to procure OEM parts, a corporate quality control plan, and evidence of acceptable safety performance. Past performance must include three documented, relevant projects. Offerors must also submit the FermiForward Subcontractor Annual Representations & Certifications (SARC) and Proposal Certifications (PUR-466) with full compliance including SAM.gov registration, UEI, and export control or independent price determination certifications where applicable. Contract performance will begin June 29, 2026, under strict site access protocols, standard work hours of 1:00 p.m. to 5:00 p.m. Monday through Friday, and compliance with Title 10 CFR Part 851, NIST security policies, Buy American requirements, and trafficking in persons prohibitions. Insurance must meet A.M. Best A, VII or higher ratings, including $1 million general liability, automobile liability per ISO standards, and workers’ compensation at statutory limits, with certificates due prior to site access. All work must follow a strict quality assurance plan, including pre-work, in-process, and final inspections,