Request for Proposals - Entity to Provide Chief Financial Officer and Related Services

NOTICE IS HEREBY GIVEN that under a fair and open process in accordance with N.J.S.A. 19:44A-20.5, sealed proposals will be received by the Borough of Point Pleasant Beach (“Borough”) at its offices at 416 New Jersey Avenue, Point Pleasant Beach, New Jersey 08742, on May 27, 2025, prevailing time, for the following:ENTITY TO PROVIDE CHIEF FINANCIAL OFFICER AND RELATED SERVICES PURSUANT TO N.J.S.A. 40A:9-140.10bTerm: One YearI. PURPOSE.The purpose of this Request for Proposals is to solicit interest from qualified firms to provide professional services for the Borough of Point Pleasant Beach. A qualified firm and/or individual will be selected through a competitive, quality-based, fair, and open process, at the sole discretion of the Borough. See N.J.S.A. 40A:11-5(1)(a)(i)II. PROCEDURES FOR RESPONDING TO REQUEST FOR PROPOSAL.Three (3) copies of the proposal must be submitted to the Borough Clerk, Borough of Point Pleasant Beach, at its offices at 416 New Jersey Avenue, Point Pleasant Beach, New Jersey 08742, no later than May 27, 2025 at 10:00 a.m. Any proposals received after said date and time, whether by mail or otherwise, will be deemed non-responsive. No proposals will be accepted after the date set forth above. Propopsals must be submitted in a sealed envelope with the name of the firm or individual submitting the proposal clearly marked on the outside of the envelope. It is recommended that each proposal package be hand-delivered. The Borough assumes no responsibility for delays in any form of carrier, mail, or delivery service causing the proposal to be received after the above-referenced due date and time. Submission by fax, telephone, or email is not permitted. The final selection shall be made in the sole discretion of the Mayor and Council.All questions regarding this Request for Proposals should be made in writing to the Borough Administrator, Christine Riehl, Borough of Point Pleasant Beach, at 416 New Jersey Avenue, Point Pleasant Beach, New Jersey 08742. (732) 892-870; For security reasons, you must enable JavaScript to view this E-mail address..III. CRITERIA FOR EVALUATION OF QUALIFICATIONS.The Borough will independently evaluate each submission, and selection will be made upon the following criteria:Experience and reputation in the field;Knowledge of the subject matter of the services to be provided to the Borough;Knowledge of the Borough, its affairs, and operations;Availability to attend any required meetings of the Borough;Compensation proposal;Compliance with the minimum qualifications established by the Borough for the position; andOther factors that are determined to be in the best interest of the Borough.IV. PROPOSAL REQUIREMENTS.The Borough is requesting proposals for an entity to provide Chief Financial Officer services. Proposals should include the following sections, further detailed below.Scope of ServicesResumeFacilitiesConflict of InterestFeesV. DETAILED EXPLANATIONSThe following explains what the Borough expects in each of the major sections:SCOPE OF SERVICES: The Borough is requesting qualification statements to provide professional services for the Borough for qualified professional firms as set forth below. Your response should detail the firm or individual's qualifications to provide that type of service.The minimum qualifications established by the Borough for the professional appointments are as follows:ENTITY TO PROVIDE CHIEF FINANCIAL OFFICER SERVICESThe entity shall, pursuant to N.J.S.A. 40A:9-140.10b, and under the direction of a Borough employee holding a municipal finance officer certificate, carry out the duties set forth by law, including but not limited to: serve as custodian of all public funds; assist in preparing the annual budget; ensure the proper and accurate preparation, posting, maintenance, and reconciliation, as applicable, of all books, ledgers, schedules, statements, reports, and other records regarding municipal or county finances. All financial schedules and, as applicable, other records shall be prepared in such a manner as to facilitate audit review; maintain and monitor separate accounts for all budgeted appropriations and anticipated revenue; Prepare year-end reports of all revenues and expenditures and provide the governing body with periodic status reports for all budget revenues and appropriations as they correspond to the annual adopted budget; Prepare, analyze, and/or review monthly reports of the treasurer, tax collector (in the case of a municipality), financial reports of other departments, and on all investments; Lead in helping the governing body develop fiscal policy, including preparing projections and calculations to support long-term plans concerning revenue, appropriations, surplus, the tax levy and caps thereon and, for chief municipal finance officers, the municipal budget appropriations cap; Develop and implement a system of internal controls to safeguard assets and monitor compliance.RESUME: All resumes submitted to the Borough shall include the following:Name and address of your firm and the corporate officer authorized to execute agreements.A brief description of your firm's history, ownership, organizational structure, location of its management, and licenses to do business in the State of New Jersey.The names, experience, qualifications, and applicable licenses held by the individual primarily responsible for servicing the Borough and any other person(s), whether as employees or subcontractors, with specialized skills that would be assigned to service the Borough.A listing of local governmental clients with which you have similar contracts; include the name, address, and telephone number of the contact person.A statement of your firm's insurance coverage. Firms need not provide an insurance certificate specific to the Borough in responding to this RFP. An insurance certificate will be required prior to commencing work after selection of a firm to provide services relative to a specific project.A statement of assurance to the effect that your firm is not currently in violation of any regulatory rules and regulations that may have an impact on your firm's operations.FACILITIES - OFFICE LOCATIONS:a. For your firm's facilities which will service this project:The location;Firm personnel assigned to this location; andActivities of the firm performed at this location.b. For those facilities and activities located elsewhere, please explain the activities performed elsewhere and why these are best performed at a different office. Firms where all activities are performed at one location should leave this paragraph blank.CONFLICT OF INTEREST: Disclosure of any potential conflicts of interest that the firm may have in performing these services for the Borough of Point Pleasant Beach.FEES: Set forth in detail your compensation proposal.VI. COMPLIANCEIn addition, all proposals shall comply with P.L. 1977, c.33 requiring submission of a statement of corporate ownership, N.J.S.A. 52:32-44 requiring submission of a New Jersey Business Registration Certificate and the collection of use taxes; and with P.L. 1975, c.127 and N.J.A.C. 17:27-1 et seq., requiring compliance with equal employment opportunity and affirmative action laws and the submission of proof of compliance therewith Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran.VII. RESERVATION OF RIGHTSThe Borough reserves the right to reject any and all proposals, in whole or in part, and to waive any immaterial defect or informality in any proposal as may be permitted by law.VIII. MANDATORY DOCUMENTSThe following completed forms shall be included with any bid submission:Equal Employment Opportunity LanguageAmericans With Disabilities Act LanguageAffirmative Action Language and Required Evidence of ComplianceNon-Collusion AffidavitOwnership Disclosure StatementAddenda AcknowledgmentDisclosure of Investments Activities in Iran FormCertification of Non-Involvement in Prohibited Activities in Russia or BelarusNew Jersey Business Registration Certificate (no form attached)Certificate of Insurance (no form attached)W-9 Form (no form attached)BOROUGH OF POINT PLEASANT BEACHChristine Riehl, Borough AdministratorMay 14, 2025