Request for Proposals for Security Services for the Garden City Public Library

The Garden City Public Library has issued a formal RFP seeking qualified vendors to provide unarmed, uniformed security guard services at its facility for an initial two-year period with an option to renew for an additional year. Proposals are due by 4:00 p.m. on March 3, 2025, and must be submitted electronically via email to Courtney Rutt Rosenblatt, Secretary to the Library Board, with the subject line “Confidential response to Security Guard RFP.” The contract value is estimated between $50,000 and $150,000, and the scope includes providing trained security personnel responsible for access control, patrols, incident reporting, and emergency response during specified hours, including pre- and post-operational periods, with adjustments for holidays. Security staff must have at least five years of experience, be CPR certified, and meet New York State licensing requirements. The contract emphasizes compliance with applicable laws, including New York State Labor Law Section 220, and requires the contractor to submit detailed management, transition, and staffing plans, along with references demonstrating relevant experience. The procurement process incorporates specific evaluation criteria that mandate proposers to address twelve key points, including company background, management approach, personnel qualifications, training programs, insurance, legal disclosures, and references. While no explicit weighting or scoring system is specified, the Library reserves the right to reject any proposals, conduct negotiations, and select based on responsiveness, experience, and overall suitability. The contract documents specify that services will be inspected and accepted on-site at the Library, with the Library maintaining sole discretion to evaluate personnel and service quality, and to remove any employee deemed unsatisfactory. The RFP also references necessary legal and licensing compliance, but does not include federal clauses, certifications, or detailed business classifications such as UEI or CAGE codes. Submission requirements include a signed cover letter, comprehensive proposal addressing all points, and adherence to confidentiality protocols. No specific packaging, shipping, or labeling standards are mandated, and the contract does not specify a formal invoicing process beyond requiring proposers to include their billing rates and cost proposals in their submission. Overall, the process emphasizes thorough preparation, compliance with state laws, and responsiveness to detailed service and management criteria to ensure a secure and well-managed library environment.