This Solicitation opportunity from Florida was posted on May 22, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Proposals (RFP): Hotel Accommodations, Meeting Space, and Conference Services – Gainesville / Ocala / Jacksonville Region

Closed

RFP #054-331-2616State & Local

Submission Closed06/19/2026, 12:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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Joint Pipeline Advisory Committees: Repair Criteria Review

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The Department of Transportation's Pipeline and Hazardous Materials Safety Administration is soliciting a full-service event setup and lodging for the Joint Pipeline Advisory Committees: Repair Criteria Review meeting, scheduled for December 2–3, 2026, in the Washington, D.C. metropolitan area. The contractor must provide a main meeting room with a U-shaped layout for 25 participants and audience seating, a breakout room for 20 people, and a comprehensive turn-key audio-visual and IT package. This package must include high-speed VPN Wi-Fi, digital projectors, push-to-talk microphones, and hybrid video conferencing support. Additionally, the contractor will provide continuous water, coffee, and tea service for all attendees throughout the two-day event. The requirement includes a non-priced lodging room block for up to 40 room nights from December 1 to December 4, 2026, offered at or below the prevailing Federal Per Diem rate. This room block is subject to a zero attrition clause, and the government maintains the right to cancel up to five rooms without cost 72 hours before the event; all lodging costs are billed directly to individual attendees. The contract will be awarded using the Lowest Price Technically Acceptable method via a reverse auction on the Unison Marketplace. To be considered technically acceptable, bidders must provide detailed floor plans and current photos of the proposed spaces. This is an open market solicitation under NAICS code 721110, requiring active SAM registration and all-inclusive pricing.

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Hotel Accommodations and Guest ServicesThis subcontract for Hotel Accommodations and Guest Services provides single-occupancy hotel rooms and daily breakfast for prime contractors working on Royal Canadian Mounted Police projects in Ottawa, Canada. The service provider is responsible for managing room blocks of 20 rooms per night, ensuring each is furnished with standard amenities and high-speed wireless internet. A key requirement of the contract is the provision of a daily hot breakfast buffet beginning at 6:30 a.m. Additionally, the provider must strictly adhere to the hygiene and sanitation standards established by the Hotel Association of Canada to ensure a safe and professional environment for all guests.

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Solicitation # 202703168/A

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Solicitation # W912J2-27-Q-042147

The Wisconsin Army National Guard is soliciting quotes for a firm-fixed-price contract to provide comprehensive event support for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company. The event will take place from January 9 to January 10, 2027, in the Wisconsin Dells, Wisconsin area, with setup access beginning on January 8, 2027. The contractor is required to provide lodging for approximately 500 personnel, specifically 205 double-occupancy rooms for the night of January 9, along with complimentary on-site parking for at least 250 vehicles. Facility requirements include a general session room for 500 attendees, a resource fair room, a registration foyer, a privacy room, and six breakout rooms for the second day. Specialized childcare is required, consisting of a nanny room and a childcare room, each at least 1,500 square feet and equipped with safety caps on outlets, refrigerators, microwaves, and direct restroom access. The contractor must also provide professional audio-visual support, high-density Wi-Fi for over 500 users, continuous beverage and snack service, and a dedicated on-site event coordinator. Proposals must be submitted by November 15, 2026, at 12:00 PM CST via email. To be eligible, offerors must be registered in the System for Award Management and include their CAGE code or DUNS number. Submissions must include a narrative demonstrating conformance to the Statement of Work and the revised PH1_V2 bid sheet. Award will be granted to the lowest price offeror that meets or exceeds all technical requirements. Invoices will be processed and paid through WAWF.

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Hotel Lodging and Guest Room ServicesThis subcontract for Hotel Lodging and Guest Room Services supports prime contractors working on US Embassy Bangkok projects. The selected provider must hold a Thai Hotel Associates 4-star rating and provide between 35 and 50 guest rooms from January 8 to January 17. Requirements include the provision of standard amenities such as toiletries, irons, and steamers, as well as two Club Level or VIP rooms featuring private meeting access. The contract covers all lodging and hospitality services for participants and VIPs, including the management of check-in and check-out processes. Performance will take place in Thailand under NAICS code 721110 for the Department of State.

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On-Campus Lodging and Full-Service CateringThis subcontract, managed by the Department of Defense under Mschq Norfolk, requires the provision of on-campus lodging and full-service catering for prime contractors supporting Military Sealift Command projects. The scope of work focuses on supporting training cohorts of five or more CIVMARs, necessitating a walkable campus layout that includes hotel or dormitory style accommodations and comprehensive meal services covering breakfast, lunch, and dinner. To qualify, the provider must maintain a commercial kitchen and dining facilities, along with all necessary health and safety certifications for food service. The opportunity is categorized under NAICS code 721110, with a response deadline set for November 25, 2026.

Mschq Norfolk

POSTED

3 days ago

DEADLINE

in 27 days

AI Contract Overview

The Putnam County School District is seeking proposals from hotel providers to support its frequent regional trainings, workshops, conferences, and meetings held primarily in Gainesville, Ocala, and Jacksonville. These events serve Northeast and Central Florida educational initiatives, involving District staff, presenters, participants, and partner agencies. Key requirements include overnight lodging, meeting spaces, audiovisual support, and hospitality services, with a focus on reliable accommodations, flexible event spaces, professional coordination, and competitive pricing. Vendors offering added value, transparency in pricing, and strong customer service are preferred to accommodate events of varying size and complexity throughout the contract term. This solicitation, identified as RFP #[phone hidden] and posted on May 22, 2026, outlines the need for comprehensive hotel and conference services tailored to the needs of the school district. The deadline for proposal submissions is June 19, 2026. The contacts for this procurement process are Bryan Helms, Director of Purchasing, and Joshua Speicher, Purchasing Coordinator, both of whom are based in Palatka, Florida. The district emphasizes accessibility and the convenience of event locations to meet the needs of participating districts and state partners within the educational region.

General Info

Putnam County Schools seeks hotel providers for lodging, event spaces, AV support, and hospitality services.

Agency

Florida → NEFEC

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

FL, USA

Set-Aside

NONE

Documents

Attachment I - EDGAR Certifications for Federal Funded Purchases

contract-provisions

High

Putnam County School District Attachment A - Price Proposal

1 page · price-proposal

High

RFP 054-331-2616 Hotel Accommodations and Conference Services Gainesville/Ocala/Jacksonville

rfp

High

Attachment G - Statement of Principal Place of Business Form

1 page · other

Low

Attachment H - E-Verify Requirements

1 page · other

Low

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion AD-1048

certification

Low

Putnam County School District Drug Free Workplace Certification Form

drug-free-workplace-certification

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 22

Solicitation

Response DeadlineJun 19

Deadline has passed

Submission Closed

06/19/2026, 12:00:00 PM UTC

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Organization & Contact Information

AgencyFlorida → NEFEC

Contacts2 people available

OfficePalatka, FL, 32177, USA

Organization / AgencyFlorida → NEFEC

Office AddressPalatka, FL, 32177, USA

Contacts

Bryan HelmsDirector of Purchasing

contact@example.gov

+1 (555) 000-0000

Joshua SpeicherPurchasing Coordinator

contact@example.gov

+1 (555) 000-0000

Interested Companies (3)

HOSP Stpfl CarSt. Petersburg, FL

MDT TechnologiesMedley, FL

Marriott InternationalOrlando, FL

Full Description

The Putnam County School District regularly organizes and attends regional trainings, workshops, conferences, meetings, and educational initiatives across Northeast and Central Florida. These activities often require overnight lodging, meeting space, audiovisual support, and hospitality services for District staff, presenters, participants, and partner agencies. Gainesville, Ocala, and Jacksonville are frequently chosen for events serving NEFEC districts, BSIS trainings, professional development, regional meetings, and other educational programs because of their accessibility, conference facilities, lodging options, and proximity to participating districts and state partners. The District seeks hotel providers that offer reliable accommodations, flexible meeting spaces, professional event support, competitive pricing, and responsive coordination for events of various sizes and complexity during the contract term. Vendors offering value-added services, transparent pricing, and strong customer support are encouraged to submit proposals.