Request for Qualifications Engineering and Design Services for the Smithville-Crawford Airport (84R) RFQ# 2025-001 Submit RFQ to:City of Smithville317 Main StreetSmithville, TX 78957 Purpose City of Smithville is seeking an experienced airport engineering firm with proven qualifications to provide professional airport engineering services for a full range of aviation needs at Smithville-Crawford Airport (84R). City of Smithville intends to engage a professional engineering firm for services subject to 49 U.S.C. §47107(a)(17), pursuant to Texas Local Government Code Chapter 262 and Chapter 2254, Subchapter A, of the Government Code, and 2 CFR 200 in its entirety. The City will receive qualification statements for services, including but not necessarily limited to the grant application, project programming, detailed design, bidding and award, construction administration and inspection, and grant closeout and engineering evaluations as necessary. ScopeProvide engineering and design services, including construction administration, for future projects listed below that could be funded locally or through TxDOT grant programs in the next five (5) years: Design completion of parallel taxiwayConstruct a parallel taxiwayDesign 1000’ extension Runway 17-35Construct extension of Runway 17-35Design and construct A.W.O.S.Rehabilitate and expand the ApronConstruct HangarsInstall and upgrade utility infrastructureCrack-seal and rehabilitate Runway 17-35Improve airfield drainage City of Smithville, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all respondents that it will affirmatively ensure that for any contract entered into pursuant to this advertisement,disadvantaged business enterprises will be afforded a full and fair opportunity to submit in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The proposed contract is subject to 49 CFR Part 26 concerning the participation of disadvantaged Business Enterprises (DBE). DBE participation will be analyzed and necessary goals will be set upon commencement of each project. The qualification statement should address a firm’s capability to perform engineering and design services to deliver local, state, and federally funded airport improvement projects listed above that comply with state and federal design standards. Contract Term The Agreement will be for a three (3) year period with options to automatically extend for two (2) additional years in one (1) year increments upon written approval by both parties. Evaluation Criteria for Engineering Qualifications The consultant firm selection committee will comprise airport representatives and the City Manager, or designated representative, as a non-voting member. The committee shall determine through review and scoring of all qualification statements. If necessary, the selection committee shall conduct interviews with the top-ranking firms to assist in the decision-making process. After the conducted interviews, the committee shall make their recommendation on the most qualified firm. The committee will review all responses and rate and rank each based on the following scoring criteria: General Firm Information (20 points)Team Organization and Experience (35 points)Familiarity with providing airport engineering and construction management services (35 points)References (10 points) Notification of the selected firm will be via email from the City of Smithville or designated representative. Instructions for Responding Qualifications Statement Preparation Interested firms shall provide one (1) original and six (6) of copies not to exceed 12 pages, may include graphics, but electronic links and QR Codes to access additional information are strictly prohibited. General Firm Information (20 points) Identify the current legal name of your firm (Prime Firm) along with the number of years operating under this name. If less than 5 years, list all other legal names under which the firm operated within the past 5 years. Provide a brief description of not more than 4 relevant, airport engineering projects performed by your firm. For each project, provide the following information: (a) The year the project was completed,(b) The role of the firm on the project(c) Identify whether or not this project was part of a multi-year, on-call contract and, if so, the start and end dates of the on-call contract. Team Organization and Experience (35 points) Provide an organizational chart identifying the key staff from your firm who will be assigned to projects under the term of this contract. The following positions should be identified, but are not limited to: (a) Principal-In-Charge(b) Project Manager(c) QA/QC Manager(d) Lead Airport Engineer(e) Construction Engineer/Manager For each person shown on the organizational chart, provide a resume and summary of the respective individual’s experience and qualifications to perform in this role. As part of this item, and for each individual, identify the following: (a) The total number of years of experience(b) The total number of years of experience for which a majority of the individual’s time has been spent providing airport engineering/support services.(c) A brief description of relevant airport projects in which they participated. Familiarity with providing airport engineering and construction management services (35 points) Provide narrative describing firm experience with airport engineering and design services including construction administration services. General knowledge of FAA/TxDOT airport development processes and standards should be addressed. Include experience regarding airport design/construction phase services as well as demonstrated ability to meet project schedules and budgets. References (10 points) Respondents shall provide a list of at least 3 references of persons that have conducted business with respondent within the last two (2) years. References shall include Company Name, Contact Person, Company Address, Telephone Number and Email Address. City of Smithville reserves the right to contact these references to verify the respondent’s ability to perform these services. INSTRUCTIONS FOR SUBMISSION RFQ must be received on or before 3:00 pm (CSDT), Wednesday, December 3, 2025, addressed to:City of Smithville317 Main StreetSmithville, Texas 78957Statement of Qualifications submissions shall be plainly marked on the outside of the envelope as follows:BID NO. 2025-001; Engineering and Design Services for Smithville-Crawford Airport (84R) due December 3, 2025. Responses received after the deadline or that include electronic links or QR codes will be deemed non-responsive. To be considered for selection, a firm must submit (1) original and six (6) copies of your Statement of Qualifications (SOQ), along with a Conflict-of-Interest Questionnaire and a W-9. If selected a Form 1295 will be necessary prior to an execution of a professional services contract. Qualifications received after the date and time indicated above will not be considered. The City Council reserve the right to reject any and all qualifications and to waive informality, technical defect or clerical error in any qualification as determined to be in the best interest of the City. All costs incurred in the preparation of the qualifications will be borne entirely by the design professional. Anything submitted to the City of Smithville becomes the property of the City and as such, becomes public record. Any information that a firm wishes to keep confidential should be notated as such in red. By submitting a response to this RFQ, each firm by initialing each page of this RFQ (as marked in the lower corner of each page) that the firm has read and fully understands this RFQ and has asked questions and received satisfactory answers from the City of Smithville regarding any provisions of this RFQ with regard to which clarification was desired. The submittals shall be valid for no less than a period of ninety (90) days after the stated deadline. Any questions related to the scope of services or questions concerning the submittal of a Statement of Qualifications should be in writing to the City of Smithville, Jennifer Lynch at For security reasons, you must enable JavaScript to view this E-mail address., or the person assigned by the City of Smithville. All contact and communications regarding this solicitation between prospective firms, their agents, agent representatives, and any member of the City of Smithville, or the City Council other than the City Secretary, from issuance of this solicitation until its award are expressly prohibited. Questions and communications must be in writing and ONLY through the City Secretary. Firms seeking additional information, clarification, or communication from the City of Smithville other than the City Secretary will be deemed as non-responsive, and their submittals will be rejected. Note: In accordance with Texas State law on qualification-based selection for Architectural and Engineering Services, do not include any information related to projected fees or reimbursable expenses.LEGAL NOTICE NOTICE OF REQUEST FOR QUALIFICATIONSBy order of the City Council of the City of Smithville, Texas, the City Secretary is authorized to advertise to receive sealed qualifications for the following:ENGINEERING AND DESIGN SERVICES FOR SMITHVILLE-CRAWFORD AIRPORT (84R) Request for Qualifications are available online at: https://tx-smithville.civicplus.com/bids.aspxSubmissions for furnishing the services described herein will be received until 3:00 P.M. (CST) on, WEDNESDAY, DECEMBER 3, 2025 at which time the submissions will be publicly opened and acknowledged.RETURN BID TO:City of Smithville317 Main StreetSmithville, TX 78957 Jennifer Lynch City Secretary
