Request for Quotation (RFQ) for the Supply and Delivery of Winter Sand

The City of Greater Sudbury, acting on behalf of the Sudbury Airport Community Development Corporation (SACDC), is soliciting quotations for the supply and delivery of winter sand to support airside winter maintenance at the Greater Sudbury Airport. This five-year contract requires the supplier to provide all labor, materials, equipment, and transportation to deliver bulk winter sand F.O.B. Destination to 3400 Air Terminal Drive, Garson, Ontario, or other designated airport stockpiles. The airport anticipates one primary annual delivery prior to November 1, with a requirement that sand be produced and stocked by July 31 of each year to ensure natural drying. All materials must strictly adhere to Transport Canada Standard 322 - Airports (Canadian Aviation Regulations), featuring a Mohs Hardness Scale rating between 3.5 and 7.0 and specific gradation requirements, including 100 percent passing the No. 4 sieve. The SACDC reserves the right to inspect and test materials at the source, during transit, or after delivery. Award selection is based on a multi-stage evaluation process where the lowest-priced bidder who passes all mandatory requirements and reference verifications is selected. Contractual terms include net 30-day payment following the submission of detailed invoices via email. The supplier is required to indemnify both the SACDC and the City of Greater Sudbury against all claims and maintain a health and safety program compliant with the Ontario Occupational Health and Safety Act. The SACDC maintains the right to suspend or terminate the contract without cause upon thirty days written notice. Bids must be submitted electronically through the bids and tenders portal by November 4, 2026, at 6:30 p.m. UTC.