Request of Quotation (RFQ) Bunker Gear Maintenance and Repair Program

The City of Greater Sudbury is soliciting quotations for a Bunker Gear Maintenance and Repair Program to provide advanced cleaning, inspection, repair, and maintenance for structural firefighting personal protective equipment. The contract is designed for a five-year term from January 1, 2027, to December 31, 2031, with services commencing in the first quarter of 2027. The scope includes scheduled and expedited cleaning for contamination events, lifecycle management, and education on PPE care. All work must adhere to NFPA 1851 standards, manufacturer instructions, and applicable occupational health and safety legislation. Key deliverables include the annual cleaning of approximately 1,300 suits, 500 hoods, and 400 pairs of gloves, with a requirement for full traceability of each item via unique identifiers and secure transport to prevent contamination. Eligible bidders must possess at least five years of proven experience in bunker gear lifecycle management and maintain a health and safety program compliant with the Ontario Occupational Health and Safety Act. The award will be based on a combined technical and financial score, with bidders required to pass eligibility, mandatory submission, and technical thresholds before reaching reference verification. Contract administration includes net 30-day payment terms and a requirement for detailed invoicing. The City maintains the right to terminate the contract without cause upon 30 days written notice and may withhold payment for quality defects or non-performance. All submissions must be made electronically through the bids and tenders portal by November 12, 2026.