Request for Quotation (RFQ): Headworks Actuator Valve Upgrade Project

The Gary Sanitary District is soliciting quotations under solicitation number 2026-RFQ-061 for the upgrade of five electric actuator assemblies at its Headworks facility in Gary, Indiana. The project involves replacing or upgrading three primary butterfly valve actuators and two main sluice gate actuators to improve operational performance, reliability, and specifically to increase the speed of opening and closing operations. The scope includes the supply of new actuators, position indication screens, controls, and all necessary mounting hardware and accessories. While the primary requirement is equipment supply, vendors are encouraged to include optional services for installation, electrical control integration, commissioning, and startup. Quotations must be submitted electronically via the OpenGov portal by November 16, 2026, at 12:00 PM. The District will evaluate awards based on technical suitability, cost, reliability, and overall value, noting that the lowest-priced bid may not necessarily be selected. Selected contractors must be able to complete the project within 60 days of the Notice to Proceed and maintain comprehensive insurance coverage, including Commercial General Liability of 1,000,000 dollars per occurrence and 2,000,000 dollars general aggregate. Proposals must include detailed technical specifications, manufacturer models, estimated lead times, warranty terms, and evidence of relevant experience with wastewater treatment plant equipment.