This Solicitation opportunity from Department Of Energy was posted on August 12, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Request for Quote 480462 - Audio-Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed

Closed

BSA-RFQ-480462Federal

Submission Closed08/25/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541513

New

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Solicitation # managed-information-technology-services

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1 day ago

DEADLINE

in 26 days

AI Contract Overview

Under solicitation BSA-RFQ-480462, the Department of Energy is seeking a contractor to provide comprehensive maintenance and technical support for the Audio-Visual and Video Teleconferencing infrastructure at Brookhaven National Laboratory in Upton, New York. The scope of work includes preventive maintenance, remote diagnostics, software updates, and warranty coordination for Cisco and Poly systems, as well as associated cameras, microphones, codecs, and network components. The contractor is responsible for providing all necessary labor, tools, and expertise to ensure the operational readiness and performance of these collaboration systems. The selected provider will deliver both proactive and reactive support, including troubleshooting, configuration assistance, and performance optimization, while minimizing disruptions to laboratory operations. This solicitation is categorized under NAICS code 541513 and is open for responses until August 25, 2026. All services are intended to maintain the critical conferencing capabilities required for the facility's ongoing operations.

General Info

Brookhaven National Laboratory seeks maintenance and technical support for AV and video conferencing.

Agency

Department Of Energy → Brookhaven National Labor -Doe Contractor

NAICS

541513 - Computer Facilities Management Services

Place of Performance

Upton, NY, 11973, USA

Set-Aside

NONE

Documents

AMS-FORM-050 Annual Representations and Certifications

annual-representations-certifications

High

Draft Purchase Order BNLL-000048062 for VTC Maintenance

purchase-order

High

RFQ 480462 Audiovisual and Video Teleconferencing Systems Maintenance and Support Services

rfq

High

BNL AV List Pricing Sheet

pricing-sheet

Low

Brookhaven National Laboratory Vendor ACH Authorization Form

other

Low

IRS Form W-9 Request for Taxpayer Identification Number (Rev. March 2024)

tax-form

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedAug 11

Solicitation

Notice updatedAug 12

Notice details unchanged. Attachments may have changed.

Response DeadlineAug 25

Deadline has passed

Submission Closed

08/25/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Energy → Brookhaven National Labor -Doe Contractor

Contacts1 person available

OfficeUpton, NY, 11973, USA

Organization / AgencyDepartment Of Energy → Brookhaven National Labor -Doe Contractor

Office AddressUpton, NY, 11973, USA

Contacts

Jamie Whitehead

contact@example.gov

Full Description

The Contractor shall provide comprehensive maintenance, technical support, preventive maintenance, remote diagnostics, software maintenance, warranty coordination, and related support services for the existing Cisco, Poly, and associated Audio-Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed throughout Brookhaven National Laboratory (BNL).

A detailed inventory of covered equipment and systems will be provided as an attachment to the resulting agreement. The Contractor shall furnish all labor, supervision, tools, expertise, and resources necessary to maintain the operational readiness, reliability, and performance of the designated VTC systems.

Support services shall include, but are not limited to, the following equipment and components:

Conference room VTC and collaboration systems
Cameras, microphones, speakers, displays, and related peripherals
Video conferencing codecs and control systems
Network connectivity components dedicated to or supporting VTC operations
Software, firmware, licensing, and operating systems associated with supported VTC platforms
Integrated AV/VTC components and accessories necessary for system functionality

The Contractor shall provide proactive and reactive support services, including troubleshooting, repair coordination, system diagnostics, software and firmware updates, configuration assistance, performance optimization, and manufacturer warranty support as applicable.

Services shall be performed in a manner that minimizes disruption to BNL operations and ensures continued availability of critical conferencing and collaboration capabilities.