This Solicitation opportunity from New York was posted on June 20, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Requirements Contract For Distribution Of Fresh Milk And Dairy Products

Closed

20250612034State & Local

Submission Closed09/08/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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AI Contract Overview

This contract involves a requirements agreement for the procurement, storage, handling, and distribution of fresh milk and dairy products to approximately 1,300 public schools across New York City. The scope includes three aggregate classes covering various types of milk such as whole, low-fat, fat-free, chocolate, and half-and-half, with vendors required to source products directly from DOE-approved manufacturers. Awards will be made based on these aggregate classes, with a limit of one class per vendor. The solicitation process includes a virtual pre-bid conference scheduled for July 29, 2025, via Microsoft Teams, and the bid opening will occur virtually on September 9, 2025. Bidders must submit their proposals electronically via email by the deadline of September 8, 2025, following specific instructions for file naming and size, including options for submitting large files through Microsoft OneDrive links. Additionally, bidders can opt for in-person submission by notifying the DOE at least three days in advance. All communications, including questions and bid submissions, should be directed to designated contacts, with the primary email for inquiries being [email hidden] and the bid questions to [email hidden]. The contract size is estimated between five to fifteen million dollars, and the project is managed by the NYC Department of Education, with further details available on the official NYC City Record and DOE vendor portals.

General Info

Agency

New York → NYC Department of Education

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedJun 20

Solicitation

Response DeadlineSep 8

Deadline has passed

Submission Closed

09/08/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew York → NYC Department of Education

Contacts1 person available

OfficeN/A

Organization / Agency

New York → NYC Department of Education

Office AddressN/A

Contacts

Vendor Hotline

contact@example.gov

+1 (555) 000-0000

Full Description

Please note that bids are due via electronic mail to contact@example.gov.
To download, please go to https://infohub.nyced.org/resources/vendors/open-doe-solicitations/request-for-bids. If you cannot download, send an e-mail to contact@example.gov with the RFB number and title in the subject line.
For all questions related to this RFB, please send an e-mail to contact@example.gov with the RFB’s number and title in the subject line of your e-mail.
Description: Requirements contract to provide the acquisition, warehousing, handling and distribution of fresh milk products to approximately 1,300 New York City DOE public schools citywide. The RFB consists of three (3) Aggregate Classes (ACs) covering Whole milk (Half Pint and Quart containers), Low Fat milk, Fat Free milk, Fat Free Chocolate, and Half and Half. Contracted vendors will be required to procure the product from the DOE contracted manufacturers Direct. Awards will be made on an aggregate class basis with limitation to a maximum of one (1) AC per vendor.
There will be a Pre-Bid Conference on July 29, 2025, at 11:00 A.M., on Microsoft Teams Live. Link to register for the virtual Pre-Bid Conference scheduled is:
https://events.teams.microsoft.com/event/a459d3a9-9b24-4fa1-8ee3-558eab8ea509@18492cb7-ef45-4561-8571-0c42e5f7ac07
We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.
For electronic bid submissions, please note the following procedures:
Bid submissions must be sent via electronic mail (“The Bid Submission Email”) to contact@example.gov (the “Bid Submission Email Address”). Bid Submissions sent to any other email address will be disregarded. The subject line of your Bid Submission Email must include the solicitation number and the name of the submitting vendor (e.g., B5925 – Enter Company Name). Please attach the completed Request for Bids and the Bid Blank documents to the Bid Submission Email as separate files. Please name the bid blank attachment “Bid Blank” and the completed Request for Bids attachment “RFB.”
If the files accompanying your bid submission are too large to be transmitted as email attachments, please include in the first line of your Bid Submission Email a link to a Microsoft OneDrive folder containing all of your bid-related documents. Please note that if you are using OneDrive, do not attach any documents to the Bid Submission Email. Further, please include a separate folder within your OneDrive folder which includes the separate bid blank file. Please name this folder and the bid blank file “Bid Blank.” The name of your OneDrive folder must match the subject line of your bid submission, and your OneDrive folder must not contain any files unrelated to the Bid Submission.
Guidance for first-time Microsoft One-Drive Users:
Microsoft OneDrive (“OneDrive”) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office. OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users. If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those bid submission documents which are too large to transmit via electronic mail:
1.   Conduct an internet search for “Microsoft OneDrive;”
2.   Navigate to the official Microsoft website and sign up for a free account;
3.   Once you have created a folder for the solicitation whose name matches the subject line of your Bid Submission Email, upload the documents relevant to your bid submission in this folder.
4.   Create a share link for this folder;
5.   Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s) you provide allows the DOE to view, download and/or open your documents; and
6.   Include the link which you have created as the first line of your Bid Submission Email.
The Bid opening will be conducted virtually via Microsoft Teams on September 9, 2025, from 11:00 A.M. Bidders who have submitted their Bid Submission Email by the Bid Submission Deadline will receive a reply to their Bid Submission Email with a link to be able to view a livestream of the Bid opening online. If you do not receive a confirmation email of the DOE’s receipt of your electronic bid submission, please email: Gabriel Soriano at contact@example.gov.
For hard copy (paper) bid submissions, please follow the below instructions:
Further to prior instructions regarding submissions of bids. In addition to electronic submission via email, Bidders may choose to hand deliver their bid packages to NYC DOE at any time prior to the Bid Due Date/Time. If you plan to submit a paper bid, you must provide notice by e-mailing contact@example.gov, including “Paper Submission Request for Solicitation # B5925” in the subject line, at least three (3) business days in advance of the anticipated date and time and place you or your agent plan to arrive at 65 Court Street, Brooklyn, NY 11201, Rm 1201 to drop off your bid. Bidders should include in their notification e-mail the name of the person who will be delivering the bid or advise that the Bid Package will be arriving by messenger. Bidders who fail to provide advance notification of intent to hand-deliver a bid, risk not having anyone receive the bid.   submission, please email: Gabriel Soriano at contact@example.gov.
BID OPENS VIRTUALLY ON SEPTEMBER 9, 2025, AT 11:00 A.M. PLEASE SEE VIRTUAL LINK BELOW:
https://teams.microsoft.com/l/meetup-join/19%3ameeting ZDM4ZGI4ZDAtMWYwZS00Y2YzLWFjNGQtNGQ3ZTlkNDk5MTFj%40thread.v2/0?context=%7b%22Tid%22%3a%2218492cb7-ef45-4561-8571-0c42e5f7ac07%22%2c%22Oid%22%3a%2233f73cb2-8a8c-4d65-8f37-5256f643d9ed%22%7d

Please continue to check the DOE website and/or Vendor Portal for updates.
https://infohub.nyced.org/vendors
https://www.finance360.org/vendor/vendorportal/