Requirements Contracts for Public School Athletic League Insurance and Benefits

The New York City Public Schools (NYCPS), on behalf of the Public Schools Athletic League (PSAL), is establishing a requirements contract for a comprehensive student accident insurance program. To fulfill the ongoing needs of the league, PSAL is seeking proposals from qualified insurance carriers, agencies, brokers, or authorized third-party administrators ('Proposers'). The selected provider will deliver accident, medical, and dental insurance coverage, alongside related claims administration services, for eligible participants in PSAL-sponsored interscholastic athletic activities.

Notes:

• The requested insurance program is strictly limited to eligible student athletes and authorized participants in approved, PSAL-sponsored interscholastic athletic activities.

• The contract resulting from this Request for Proposals is a requirements-based contract with a fixed term of three (3) years, offering a unilateral extension option to the NYC Public Schools for up to two (2) additional one-year periods.

PROPOSALS MUST BE RECEIVED BY NO LATER THAN 4:00 P.M. EST, Wednesday, December 9, 2026. LATE PROPOSALS WILL NOT BE ACCEPTED.

This RFP may result in multiple Requirements contract agreements. The awarded contract will be for a term of three (3) years with two, twoyear options to extend. It is anticipated that services will commence on or about November 2027.

• To download, please go to: https://infohub.nyced.org/working-with-the-doe/vendors/open-doe-solicitations/request-for-proposals.
• If you cannot download it, send an e-mail to contact@example.gov with the RFP number and title in the subject line. 
• For all questions related to this RFP, please e-mail contact@example.gov with the RFP number and title in the subject line of your e-mail.

Questions regarding this solicitation must be addressed only to contact@example.gov by no later than 4:00 p.m. EST, Thursday, November 19, 2026. Subsequent amendments and answers will be posted to https://vendorportal.nycenet.edu/vendorportal/login.aspx. Review this site periodically for important updates.

There will be a Pre-proposal Conference on Tuesday, November 10, 2026, from 11:00 A.M. to 12:00 P.M. Eastern Time on Microsoft Teams Live.  The link to the virtual Pre-Proposal Conference scheduled is below:

PUBLIC SCHOOL ATHLETIC LEAGUE INSURANCE AND BENEFITS PRE-PROPOSAL CONFERENCE Meeting-Join Microsoft Teams

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference, and attendees should plan to log in 5 minutes prior to the conference start time.

For electronic Proposal submissions, please note the following procedures:

Proposal submissions may be sent via electronic mail (the Proposal Submission Email) to contact@example.gov (the Proposal Submission Email Address). Proposal submissions sent to any other email address will not be considered.

The subject line of the Proposal Submission Email must include the solicitation number and the name of the submitting vendor (e.g., R1894  [Enter Company Name].

Please attach the completed Request for Proposal, Appendix F, and Appendix G documents to the Proposal Submission Email as separate files. The Appendix F file must be named Pricing Form, Appendix G must be named Cost Budget Summary, and the completed Request for Proposal must be named RFP.

If the files accompanying your proposal submission are too large to be sent as email attachments, please include, in the first line of your Proposal Submission Email, a link to a Microsoft OneDrive folder containing all proposal-related documents.

When using OneDrive, do not attach any documents to the Proposal Submission Email.

Within your OneDrive folder, please include a separate subfolder containing Appendix F and Appendix G. This subfolder, as well as the Appendix F  Pricing Form file, must be labeled: Appendix G  Cost Budget Summary.

The name of your OneDrive folder must match the subject line of your Proposal Submission Email. Additionally, the OneDrive folder must not contain any files unrelated to the proposal submission.

Guidance for first-time Microsoft One-Drive Users:

Microsoft OneDrive (OneDrive) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office.  OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users.  If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those proposal submission documents which are too large to transmit via electronic mail:

1.   Conduct an internet search for Microsoft OneDrive;

2.   Navigate to the official Microsoft website and sign up for a free account;

3.   Once you have created a folder for the solicitation whose name matches the subject line of your Proposal Submission Email, upload the documents relevant to your proposal submission in this folder.

4.   Create a share link for this folder;

5.   Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s) you provide allows the DOE to view, download, and/or open your documents; and

6.   Include the link which you have created as the first line of your proposal Submission Email.

 

For hard copy (paper) Proposal submissions, please follow the instructions below:

Further to prior instructions regarding submissions of Proposals.  In addition to electronic submission via email, the proposer may choose to hand deliver their Proposal packages to NYC DOE at any time prior to the Proposal Due Date/Time if you plan to submit a paper Proposal. You must provide notice by emailing contact@example.gov, including Paper Submission Request for Solicitation # R1894 in the subject line, at least three (3) business days in advance of the anticipated date and time and place you or your agent plan to arrive at 65 Court Street, Brooklyn, NY 11201, Rm 1201 to drop off your Proposal. Proposers should include in their notification e-mail the name of the person who will be delivering the Proposal or advise that the Proposal Package will be arriving by messenger. Proposers who fail to provide advance notification of intent to hand-deliver a proposal risk not having anyone to receive the Proposal Package.  FedEx, UPS, USPS, or other common deliveries services will be accepted.

The proposal opening will be held on Thursday, December 10^th, 2026. (This is an internal opening only; no public allowed).

 Please continue to check the DOE website and/or Vendor Portal for updates. 

Due Date	Solicitation	Agency	Contact	Address
12/9/2026 at 4:00pm	Requirements Contract R1894	BOE/DCP	Nicolette King            contact@example.gov	65 Court Street, Room 1201, Brooklyn, NY 11201

https://infohub.nyced.org/vendors

https://www.finance360.org/vendor/vendorportal/

The New York City Department of Education (DOE) strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The DOEs mission is to provide equal access to procurement opportunities for all qualified vendors, including MWBEs, from all segments of the community. The DOE works to enhance the ability of MWBEs to compete for contracts. DOE is committed to ensuring that MWBEs fully participate in the procurement process.
PIN: R1894040