Resource Guide for Frederick County Division of Aging and Independence

The Frederick County Division of Aging and Independence is seeking a contractor to research, produce, and print a bilingual resource guide in English and Spanish, with an estimated contract value between $5,000 and $20,000. The solicitation, numbered 26-971 and posted on July 6, 2026, requires submission of a technical proposal and a separate price proposal via the OpenGov Procurement portal by July 27, 2026, at 1:00 PM, with no physical submissions permitted. The primary deliverables include printing 6,000 English-language guides and 1,000 Spanish-language guides, along with delivering four virtual all-hands meetings, twelve virtual office hours, and four customized training sessions. The award will be made using a best-value trade-off approach, prioritizing work samples from similar projects at 30%, followed by the work proposal and contractor qualifications, each at 20%, presentation and interview at 15%, and price at only 7%. A pass/fail reference check is mandatory, with failure resulting in disqualification. Contractors must be registered in SAM.gov with a valid Unique Entity ID, legally registered to do business in Maryland, and maintain required insurance coverage. Delivery is F.O.B. Destination, and payment will be processed through the County’s Director of Finance at 1440 Taney Avenue, Frederick, MD 21702, upon submission of duplicate hard-copy invoices containing FEIN, contract number, PO number, and line-item details. The contract includes clauses on indemnification, termination, funds availability, non-assignment, responsibility, delivery, patents, and non-discrimination, all using Frederick County’s internal numbering system rather than FAR clauses. Compliance with federal, state, and local laws, including the Fair Labor Standards Act, is required. No detailed packaging, marking, or preservation specifications are provided, and no contract options or special security requirements are defined. The successful contractor will execute an agreement prepared by the County after award, and all submissions must be submitted as PDFs through the OpenGov portal, with the work proposal capped at four pages.