Restroom Sanitation Services

The City of Richmond, Virginia, is soliciting bids under Invitation for Bid No. 270002277 for comprehensive restroom sanitation services across multiple city-owned buildings. The scope of work includes the supply, installation, and maintenance of feminine hygiene product disposal containers, diaper disposal bins, urinal screens, and air purification and deodorization systems. All disposal units must feature labels in both English and Spanish, utilize liner bags to prevent spills, and employ environmentally friendly, non-liquid disposal agents. The contractor is required to maintain service logs for every unit replaced, provide electronic notification upon completion of site visits, and respond to any service requests within 48 business hours. The contract will be awarded to the lowest responsive and responsible bidder. To be considered, bidders must submit product specification sheets and contact information for at least two commercial customers served within the last five years. The initial term is for one year, with the City holding the option to extend for up to 12 months and renew for up to two additional two-year terms. Required insurance coverages include Commercial General Liability, Automobile Liability, and Professional or Errors and Omissions insurance, each with a minimum limit of 1,000,000 dollars per occurrence or claim, along with statutory Workers Compensation. Administrative requirements include a Net 45 payment term and mandatory registration through the City's Supplier Registration Portal for ACH payments. Bidders must also comply with Minority Business Enterprise and Emerging Small Business participation goals and certify that they are not debarred from government contracting. All services must adhere to OSHA standards for workplace safety and local, state, and federal regulations regarding the disposal of treated sanitary waste.