RFB-758-2600000652-1 | Janitorial Services-DOC Probation & Parole Offices

The contract solicitation RFB-758-2600000652-1 issued by the Kentucky Department of Corrections for janitorial services at Probation & Parole offices nationwide requires bidders to provide comprehensive cleaning services across multiple locations throughout Kentucky through August 31, 2027, with an option to renew for up to four additional two-year periods. Services include daily cleaning of all facilities—including floors, windows, waste areas, janitorial closets, stairwells, and mechanical rooms—quarterly carpet and ceiling vent extraction, and semi-annual floor stripping, sealing, and waxing using a six-step process with finishes that meet Underwriters Laboratory slip resistance standards. The vendor must supply all labor, equipment, and cleaning materials, maintain on-site material safety data sheets, and ensure all chemical products are non-damaging to surfaces. Bidders must submit a bid sheet with proposed pricing per square footage, as all quantities are estimates and not guaranteed. The evaluation process is based on a 100-point system, with price accounting for 90 points and years in business contributing 10 points, using a best-value trade-off approach rather than lowest price technically acceptable. Proposals must be submitted electronically via the state’s eProcurement portal by August 6, 2026, at 1:30 PM EST, and include required documentation such as Form 10A100 for Kentucky tax registration, Certificate of Authority for foreign entities, and affidavits affirming resident or qualified bidder status. The contract imposes strict operational, security, and compliance obligations. All personnel must undergo background checks through the Kentucky Administrative Office of the Courts within the prior six months, be listed quarterly with Social Security numbers, and include at least one English-speaking staff member on-site at all times. Hiring current state employees or their immediate family members is prohibited. Vendors must maintain insurance coverage of at least $1 million in commercial general liability and $1 million in automobile liability with an AM Best B+ rating and provide a certificate of insurance prior to award. Security protocols require control over access devices, immediate reporting of lost keys or keycards, and full liability for associated security remediation costs. Third-party inspections occur every other month, and daily staff sign-in sheets are mandatory for payment eligibility. Artificial intelligence use in service delivery must be disclosed in advance, and generative AI systems cannot process state confidential data without explicit written approval. The contract allows for use by other state agencies with