RFB-758-2700000032-1 | CKMCC Inmate & Staff Exercise Equipment

The Kentucky Department of Corrections is soliciting commercial-grade exercise equipment for use by both staff and inmates at its facility located at 3105 Spurr Road, Lexington, KY 40511, under solicitation number RFB-758-2700000032-1, with a response deadline of August 6, 2026. The contract requires delivery of a total of 22 units, including treadmills, ellipticals, recumbent and upright bikes, and stair climbers, with distinct specifications for staff and inmate use: staff equipment must support up to 450 lb capacity and operate on standard 120V outlets, while inmate treadmills must be motorless and non-electric. All equipment must be new, of the latest model year, and installed with durable rubber mats beneath each unit. A minimum five-year warranty on frame, parts, and labor is mandatory for staff equipment, and failure to meet this threshold results in immediate disqualification. The solicitation does not specify a contract value or total estimated cost, as unit prices are not provided, but the award will be made via a best-value trade-off approach, where price carries 90% weight and delivery time carries 10% weight, with late deliveries subject to a 1% daily penalty of the total contract value. All equipment must be delivered F.O.B. Destination, freight prepaid and allowed, with the vendor bearing full responsibility for shipping, handling, and installation. Inspection and acceptance occur at the delivery site by the Commonwealth, which retains the right to reject non-conforming items, including any that fail to meet durability standards such as a 150,000-mile belt lifespan for treadmills, 100 precision ball bearings, or 20–40 resistance levels. Vendors must submit a notarized affidavit, comply with Kentucky-specific socioeconomic preferences—including resident bidder status, qualified nonprofit status for entities employing at least 75% individuals with severe disabilities, and a 20% price preference for Kentucky Correctional Industries—and provide an ACORD Certificate of Insurance with $1M per occurrence general liability, $1M auto liability, and an AM Best rating of B+ or higher. The Commonwealth prohibits the use of generative AI with confidential state data without written approval and requires disclosure of all AI usage in contract performance. Bidding entities must register with the Kentucky Secretary of State and be compliant with state tax and employment laws