RFB-EVENT MESH BANNERS FOR THE 2026 CHEROKEE NATIONAL HOLIDAY

The Cherokee Nation is seeking bids for the production and delivery of Event Mesh Banners for the 2026 Cherokee National Holiday at One Fire Field in Tahlequah, Oklahoma, under Solicitation Number Procurement #164625. Bids are due by June 11, 2026, at 5:00 p.m., and must be submitted via email to janice-vaughan@cherokee.org. The solicitation requires strict adherence to mandatory specifications, including the use of 30% AdMesh Single Sided material with 2" rolled webbing and #2 grommets every 2 inches on all sides. Specific banner dimensions are outlined for multiple applications: two 50' x 30' main panels, two 10' x 30' end caps, two 41' x 10' drone viewing panels, four 21' x 7'6" front and back panels, three 21' x 10' panels, twelve 10' x 20'6" panels, and four 10' x 13' panels. Additionally, set-up and shipping fees must be included in the bid. All banners must be delivered by close of business on August 18, 2026. Bidders must use the mandatory bid response sheet and provide detailed product specifications; proposals that do not exactly match the required specifications must include full details of the alternative product proposed. Only written communications from the designated point of contact are valid, and no negotiations may arise from verbal discussions with Cherokee Nation employees. The contract enforces several key compliance requirements: Indian Preference is granted to contractors certified as Indian-Owned firms by the Cherokee Nation Tribal Employment Rights Office (TERO), and proof of such certification must accompany every bid. All iron, steel, and manufactured goods must comply with Buy American provisions and be produced in the United States. Bidders must certify they are not debarred, suspended, or ineligible for federal or tribal contracts, and must disclose any criminal, civil, or contract termination history within the past three years. Any conflict of interest involving the bidder, their employees, or subcontractors must be disclosed in writing to the Cherokee Purchasing Department by the submission deadline. Bids may not be withdrawn for 30 days after the bid opening, and the Cherokee Nation reserves the right to reject any or all bids or waive informalities. Payment terms require the successful bidder