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RFI Sponsored Programs and Disclosure Software

Active

university-of-washington-1256129State & Local

Response Deadline12/03/2026, 07:59:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

University of Washington

NAICS

N/A

Place of Performance

Not specified

Set-Aside

NONE

Documents

9

2 pages · supporting-document

High

6 pages · contract-document

High

3 pages · contract-document

High

9 pages · specifications

High

1 page · q-and-a

Low

1 page · supporting-document

Low

10 pages · rfi

Low

8 pages · contract-document

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseSources Sought

PostedNov 4

Sources Sought

Response DeadlineDec 3

Submission deadline

Response Deadline

12/03/2026, 07:59:00 AM UTCin 28 days

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Organization & Contact Information

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AgencyUniversity of Washington

ContactsNo contacts available

OfficeWA

Organization / AgencyUniversity of Washington

Office AddressWA

ContactsNo contact information available

Full Description

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The University of Washington seeks information from qualified suppliers of research administration software and related services, to inform institutional procurement strategy for the replacement of existing sponsored program and disclosure systems and to identify new efficiency and effectiveness opportunities.

More opportunities from University of Washington

Same awarding agency

Software Training and Adoption ConsultantThe University of Washington is seeking a Software Training and Adoption Consultant under a subcontract agreement to develop and deliver comprehensive training programs for prime contractors involved in research administration projects. The selected consultant will be responsible for creating detailed user training plans, manuals, instructional videos, and guides tailored for both investigators and administrators. A key component of the role involves conducting hands-on training sessions within a software sandbox environment to ensure effective user adoption. All deliverables, including documentation and training materials, must strictly adhere to Digital Accessibility standards. This opportunity is categorized under NAICS code 611430 and is based in King County. Interested parties must submit their responses by the deadline of December 2, 2026.

Professional and Management Development Training

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about 20 hours ago

DEADLINE

Legacy Data Migration SpecialistThe Legacy Data Migration Specialist subcontract involves performing extraction, transformation, and loading of legacy data for prime contractors supporting University of Washington research administration projects. The selected provider will be responsible for analyzing legacy data structures, mapping them to a new system schema, and executing migration plans to ensure full data integrity. The final deliverable is a verified migrated dataset successfully integrated into the new system. This engagement requires strict adherence to the University of Washington Data Processing Agreement to protect sensitive research and personnel data. The opportunity was posted on November 4, 2026, with a response deadline of December 2, 2026. The work is categorized under NAICS code 541511 and is designated for performance in King County.

Custom Computer Programming Services

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about 20 hours ago

DEADLINE

IT Systems Integrator (Research Administration)The IT Systems Integrator subcontract for the University of Washington focuses on the technical implementation and integration of research administration software for prime contractors. The scope of work involves developing RESTful web services and bulk data ETLs to ensure seamless integration with Workday ERP, SSO, Identity and Access Management, ORCID, and Mulesoft. Additionally, the provider is responsible for configuring conditional branching logic and workflows according to university requirements while strictly adhering to the IT Security Terms Rider to deliver a fully integrated production environment. This opportunity is categorized under NAICS code 541512 and is based in King County. Interested parties must note that the response deadline is December 2, 2026, following a posting date of November 4, 2026.

Computer Systems Design Services

POSTED

about 20 hours ago

DEADLINE

Sponsored Programs and Disclosure Software ProviderThis subcontract agreement establishes the University of Washington as the client for a SaaS software solution designed to assist prime contractors with research administration. The platform focuses on sponsored program management and investigator disclosures, specifically covering conflicts of interest, conflicts of commitment, and outside work. Key technical capabilities include configurable workflows, conditional branching logic, and the ability to export reports in .csv and .xlsx formats. The provider is required to adhere to strict compliance standards, including the IT Security Terms Rider, the UW Data Processing Agreement, and the Digital Accessibility Rider to ensure alignment with WCAG and Section 508 standards. This engagement, categorized under NAICS code 513210, provides licensed software access to support administrative operations within King County.

Software Publishers

POSTED

about 20 hours ago

DEADLINE

RFI Sponsored Programs and Disclosure Software

Solicitation # 1256129

The University of Washington is issuing Request for Information (RFI) number 1256129 to identify qualified suppliers of research administration software and related services. The primary objective is to inform the institutional procurement strategy for replacing the legacy SAGE system with a modern solution for managing sponsored programs and disclosure systems. The university is specifically seeking capabilities in sponsored programs management, including proposals and subawards, and disclosure management for conflicts of interest and commitment. Key technical priorities for evaluation include system configurability, robust reporting, and seamless integration with Workday ERP, SSO, and other federal and university systems. Interested vendors must provide a comprehensive response including a company overview, proposed solution architecture, functional capabilities, and case studies from comparable U.S. public R1 institutions. Submissions must also include a pricing model for implementation and annual licensing broken down by module. All responses are due by December 2, 2026, and must remain valid for at least 180 days. Compliance with the University of Washington's general terms and conditions, data processing agreements, IT security terms, and digital accessibility riders is required. This RFI is intended for market research and does not obligate the university to award a contract.

Software Publishers

POSTED

about 20 hours ago

DEADLINE

Healthcare Plumbing SystemsThe Healthcare Plumbing Systems subcontract involves the installation of plumbing and piping for prime contractors working on University of Washington Medical Center Northwest facility projects. The scope of work specifically includes the installation of plumbing for new housekeeping spaces and toilet rooms located within the MRI suite to ensure the delivery of fully functional sanitation and plumbing systems. This opportunity is categorized under NAICS code 238220 and was posted on November 2, 2026. Interested parties must submit their responses by the deadline of December 3, 2026.

Plumbing, Heating, and Air-Conditioning Contractors

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DEADLINE

Clinical Interior ConstructionThis subcontract for Clinical Interior Construction involves performing general construction and finishing services for prime contractors at the University of Washington Medical Center Northwest. The scope of work focuses on the delivery of a completed interior clinical suite, which includes the build-out of two MRI exam rooms, a shared control room, equipment rooms, patient holding areas, offices, toilet rooms, and storage spaces. To meet medical standards, the project requires the installation of durable, healthcare-grade anti-microbial finishes. The opportunity is categorized under NAICS code 236220 and was posted on November 2, 2026. Interested parties must submit their responses by the deadline of December 3, 2026. This project is managed through the University of Washington's procurement system to ensure the facility meets the specific technical and sanitary requirements of a clinical environment.

Commercial and Institutional Building Construction

POSTED

DEADLINE

Healthcare Electrical SystemsThis subcontract for Healthcare Electrical Systems involves performing electrical installation for prime contractors on University of Washington Medical Center Northwest facility projects. The scope of work focuses on installing the power and electrical infrastructure necessary to support 1.5T and future 3T MRI units, which includes wiring for patient areas, offices, and control rooms. The contractor is responsible for coordinating power requirements with MRI equipment vendors to deliver a fully certified electrical system that supports both clinical operations and MRI functionality. The project falls under NAICS code 238210 and was posted on November 2, 2026, with a response deadline of December 3, 2026. This engagement is structured as a subcontract for the University of Washington, ensuring that the specialized electrical needs of high-tech medical imaging equipment are met according to facility standards.

Electrical Contractors and Other Wiring Installation Contractors

POSTED

DEADLINE

Healthcare Mechanical & MRI Cooling SystemsThis subcontract for Healthcare Mechanical and MRI Cooling Systems involves the installation of specialized mechanical systems for prime contractors at the University of Washington Medical Center Northwest. The scope of work focuses on the delivery of operational cooling and venting systems that adhere to MRI manufacturer specifications, specifically including the installation of a dedicated quench vent and a specialized chiller for the MRI unit, alongside general HVAC improvements for the new suite. The project is categorized under NAICS code 238220 and was posted on November 2, 2026, with a response deadline of December 3, 2026. The contract ensures that all critical infrastructure for the MRI unit is fully functional and meets the necessary technical requirements for the facility.

Plumbing, Heating, and Air-Conditioning Contractors

POSTED

DEADLINE

MRI System Supplier and InstallerThis subcontract involves the supply and installation of high-field MRI imaging equipment for prime contractors working on University of Washington Medical Center Northwest facility projects. The primary scope of work includes the delivery and setup of a fully operational 1.5T MRI unit and the preparation of a 3T-ready exam room. The contractor is responsible for providing the 1.5T MRI units and the necessary infrastructure to support a future 3T MRI system, which includes coordinating all relevant technical specifications. This project ensures the facility is equipped with immediate imaging capabilities while remaining scalable for future technological upgrades.

Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

POSTED

DEADLINE

Interior Healthcare DemolitionThis interior healthcare demolition subcontract involves performing selective demolition for prime contractors at the University of Washington Medical Center Northwest. The scope of work includes the removal of exam rooms, blood draw stations, a PT reception area, and existing dressing rooms within an active outpatient facility. To ensure the continuity of hospital operations, the contractor must implement rigorous noise and dust control measures and provide pollution liability insurance for all waste disposal activities to deliver a site ready for new construction. The project is categorized under NAICS code 238910 and was posted on November 2, 2026. Interested parties must submit their responses by the deadline of December 3, 2026.

Site Preparation Contractors

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DEADLINE

208696 UWMC NW OPMC MRI Suite - Request for Qualifications (RFQ) for Design-Build Services

Solicitation # university-of-washington-1256051

The University of Washington is soliciting Statements of Qualifications from design-build teams to design and construct the UWMC NW OPMC MRI Suite. This project involves a three-phase delivery process starting with the relocation of Blood Draw Stations and the Physical Therapy check-in area, followed by the demolition of existing facilities and the construction of a new MRI Suite on the first floor of OPMC. The new suite will feature two MRI exam rooms, a shared control room, patient support spaces, and infrastructure to support a future 3T MRI. While the overall project budget is 6.3 million dollars, the target budget for the design-build contract is 4.5 million dollars. Qualified teams must submit their SOQ in PDF format via Workday Strategic Sourcing by December 3, 2026. The selection process is based on a weighted criteria system focusing on team members, the design-build process, partnership approach, business equity, and construction site safety, with a pass/fail requirement for bonding and insurance. Shortlisted finalists will be evaluated on their management plans, accident prevention plans, price factors, and BEE inclusion plans. The project is governed by RCW 39.10 and requires the successful bidder to maintain professional liability insurance for three years following substantial completion and to report monthly payments to subconsultants through the Access Equity system.

Commercial and Institutional Building Construction

POSTED

DEADLINE

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