RFI Sponsored Programs and Disclosure Software

The University of Washington is issuing Request for Information (RFI) number 1256129 to identify qualified suppliers of research administration software and related services. The primary objective is to inform the institutional procurement strategy for replacing the legacy SAGE system with a modern solution for managing sponsored programs and disclosure systems. The university is specifically seeking capabilities in sponsored programs management, including proposals and subawards, and disclosure management for conflicts of interest and commitment. Key technical priorities for evaluation include system configurability, robust reporting, and seamless integration with Workday ERP, SSO, and other federal and university systems. Interested vendors must provide a comprehensive response including a company overview, proposed solution architecture, functional capabilities, and case studies from comparable U.S. public R1 institutions. Submissions must also include a pricing model for implementation and annual licensing broken down by module. All responses are due by December 2, 2026, and must remain valid for at least 180 days. Compliance with the University of Washington's general terms and conditions, data processing agreements, IT security terms, and digital accessibility riders is required. This RFI is intended for market research and does not obligate the university to award a contract.