RFP 1255401-BD Enterprise Transportation IT Strategy, Governance, and Program Management Services

The University of Washington Facilities Business Innovation and Technology team has issued RFP-1255401-BD to solicit qualified contractors for enterprise IT strategy, governance, and program management services. The scope of work focuses on supporting Transportation Application Systems across the UW Seattle, Bothell, Tacoma, and Medicine environments. The engagement is structured into two phases, with an optional second phase involving the development of a multi-year technology roadmap and project management for high-priority initiatives through FY28. The initial contract term is expected to begin in early November 2026 and run through the end of FY27, with a not-to-exceed expenditure limit of $120,000.00 based on an estimated 800 hours of service. To be considered responsive, bidders must demonstrate senior-level expertise in IT strategic planning, roadmap development, governance, and program management. Eligible firms must be authorized to conduct business in Washington State and comply with strict regulatory requirements, including Washington State prevailing wage rates and digital accessibility standards (WCAG 2.2 Level AA). The contract includes rigorous riders regarding IT security, data processing, and artificial intelligence, mandating strict data segregation, non-disclosure, and specific insurance coverage for AI-related risks. Proposals are evaluated based on a mobilization and continuity plan (15%), a budget and pricing proposal (25%), and a pass/fail assessment of required documentation. The University will prioritize qualifying Washington small businesses and certified veteran-owned businesses in accordance with state supplier diversity policies. All proposals must be submitted via the Workday Strategic Sourcing portal by the October 16, 2026, deadline.