RFQQ Promotional & Branded Products-Restricted Licensees

The University of Washington is seeking to establish a limited pool of qualified businesses to provide a broad range of promotional and branded products, awards, and apparel for university departments and organizations on an as-needed basis. This solicitation, numbered WSS #1256193, targets suppliers who can offer either a comprehensive product line or a specialized category of customizable merchandise. While there is no guaranteed purchase commitment, estimated annual spending for these products is approximately 3 to 4 million dollars. Award decisions will be based on the best value to the university, with evaluations focusing on the bidder's pricing schedule and their experience working with public sector or higher education clients. Successful contractors must adhere to strict compliance and operational standards, including obtaining licensing through IMGCL for the use of university trademarks and adhering to the UW Licensee Code of Conduct and socially responsible production commitments. Technical requirements include meeting WCAG 2.2 Level AA digital accessibility standards and providing an online ordering method, preferably via the Workday/GHX portal. Administratively, contractors must agree to electronic payments through the Ariba network, maintain 2 million dollars in general aggregate insurance, and be licensed to do business in Washington State. All goods must be shipped prepaid FOB Destination using the cheapest common carrier, and the university reserves the right to conduct unannounced site visits and product inspections to ensure quality and conformity.