RFP-171-260000001722-2 | RFP - Newborn Screening LIMS

The State of Michigan, through the Department of Technology, Management, and Budget, is soliciting proposals for a commercial-off-the-shelf or Software as a Solution (SaaS) Laboratory Information Management System (LIMS) to replace its existing newborn screening system provided by Revvity, Inc. The system must support the full lifecycle of the Newborn Screening Program, including sample tracking, quality control, instrument interfacing, diagnostic result reporting, patient follow-up, and real-time notification of abnormal results to the NBS Follow-up team. The solution must integrate with existing workflows, accept point-of-care test data such as pulse oximetry for CCHD, and migrate legacy CCHD data to ensure uninterrupted analysis. All hardware and software deliverables must be hosted or developed within the United States or its territories, with no offshore resources permitted, and must comply with CLIA, CLSI, and APHL standards. The LIMS must generate unique and duplicate accession barcodes using CLSI formats, support status indicators for samples like proficiency testing, and enable scanning of container barcodes to link to electronic test orders. Compliance with WCAG 2.1 accessibility standards is mandatory, and cybersecurity requirements include FedRAMP authorization or annual SSAE 18 SOC 2 Type II audits based on NIST 800-53 MOD controls, with all data residency and development work confined to U.S. soil. The contractor must also meet stringent insurance requirements including $5 million cyber liability coverage, commercial general liability up to $2 million aggregate, and automobile and workers’ compensation policies with state as additional insured. The contract, effective April 9, 2027, and initially spanning five years through April 8, 2032, may be renewed for up to five additional two-year terms at the state's sole discretion. Proposals are evaluated using a weighted scoring system totaling 146 points, with a mandatory pass/fail threshold of 117 points before pricing is considered. Award will be based on best value, weighing technical merit, total cost of ownership, prior state performance, economic impact to Michigan, and QDV/SDVOB status—not necessarily the lowest price. All costs for licensing, support, hosting, hardware, training, and ancillary services must be provided in a separately uploaded Pricing Schedule. Invoices must be itemized and are payable within 45 days of receipt, and the contractor must pay a 1% administrative fee on all payments. The state requires submission through the SIG